Company Secretary & Manager for Legal and Corporate Affairs Puma Energy Dar es Salaam, Tanzania
Full-Time
2nd May 2024
741

Main Purpose:

Oversees Corporate and Legal Affairs

Responsible for managing the company’s reputation with key stakeholders and the public in general. At the helm of Managing Puma Energy Tanzania’s image in the world of business which entail raising the profile of the Puma Energy brand across key stakeholders and customers, leveraging strategic communications, stakeholder engagement and thought leadership.

Provision of counsel to the General Manager on government & stakeholder relations, media relations (proactive and reactive) and thought-leadership, while ensuring effective digital and employee engagement communication on specific LOB issues such as Business cascade.

Act as Corporate Affairs point of contact for B2C and retail leads. Translates complex commercial/legal scenarios into simple language and action plans.

Manages contract change control process and related correspondence requiring legal input as well as applicable laws or regulations.

Managing the legal portfolio in country including defending the company in litigation or contentious matters, instituting legal proceedings were applicable, getting involved in new business initiatives and new legal projects to grow the company.

Manage the Company’s corporate governance structure and related company secretarial needs.

 

Knowledge Skills and Abilities, Key Responsibilities:

 

Key Responsibilities:

Corporate Affairs:

  • Supports the Business, in managing the organization’s relationship with all stakeholders including Government entities, Ministries, Relevant Authorities, and other influencers and opinion formers in the country. Oversees wider stakeholder engagement, including managing the top list of key stakeholders.
  • Providing advice and support to the General Manager, Management, the Board of Directors, and colleagues across the company in engaging stakeholders and in managing these relationships
  • Nurture a strong industry network, increase awareness, and develop an enviable corporate image by developing and executing effective communication and media relations programs.
  • Proactively manage the company’s reputation with key influencers and stakeholders in region or line of business
  • Develop programs to enhance brand awareness and engagement, guided by the corporate brand purpose, strategy and narrative.
  • Develop a Corporate Affairs/Legal communications plan including strategy, goals, budget, and tactics.
  • Develop media relations strategy, seeking high-level placements in print, broadcast, and online media.
  • Coordinate all public relations activities for Puma Energy Tanzania
  • Drive CSI/CSR initiatives for Puma Energy Tanzania
  • Supporting colleagues across Puma Energy by coordinating the company’s relationships with Government authorities including: EWURA, PBPA, TCAA, TAA, and relevant key ministries
  •  Coordinating engagement and providing support to manage the company’s input to the Government advising senior colleagues on strategy and messaging for the Group, and ensuring that Government authorities are kept abreast of key issues relating to the Puma Energy
  • This position plays an important role in ensuring strong relationships with key stakeholders and the appropriate alignment of our work with the Tanzania government.
  • Second line crisis management for issues affecting our business in Tanzania.
  • Implement and adapt global campaigns into effective integrated campaigns to advance Puma’s interests and amplify marketing campaigns in Tanzania and for B2C and retail

 

Legal:

  • Delivering timely and high-quality legal advice to the business all in a practical and commercially focused way in relation to all relevant matters that reduce risk, resolve issues, and maximize the opportunity for the business to deliver on its goals.
  • Leading business affairs deal making and contractual negotiation in relation to the full breadth and depth of the business.
  • Ensuring the provision of excellent drafting, negotiating and management of contracts with customers and suppliers in a timely and effective way to deliver the best outcome.
  • Providing all business and legal affairs support required delivering firsthand, first class business and legal affairs support on matters of key strategic, financial and reputational importance to the business
  • Evaluating matters and the merits of new legal action and matters under defense,
  • Managing all litigation from inception to conclusion including existing matters
  • Keeping up to date with changes in applicable laws and Regulations.
  • Managing a legal budget and the output and service levels of external lawyers. To generally ensure that the company is at all times protected.
  • Generally managing commercial legal matters drafting, reviewing, negotiating a variety of commercial agreements.
  • Were applicable preparing board reports and presenting updates to the board on material legal matters
  • Being a trusted legal adviser to the business in all matters affecting the business

 

Company Secretarial:

  • Taking full responsibility for the Company’s corporate governance and related administration,
  • Act as a the formally appointed Secretary to the Company and to the Board of Directors responsible for organizing the Board and Committee meetings, Board Trainings and Evaluations, and Retreats,
  • Engaging with (and effectively manage) all relevant stakeholders (Board Members, Shareholders, Members of Management) both internal and external
  • Reviewing and approving Board and Committee Papers,
  • Taking and keeping records of Board and Committee Meetings,
  • Handling the budget for Board Members remuneration,
  • Ensuring the records of the company are up to date.

 

Requirements:

  • A recognized degree in Law is desired with a minimum of 5 years’ experience in both legal and corporate environment in a leadership role managing or supervising personnel.
  • Knowledge of the legal and regulatory framework
  • Must be a registered Advocate in Tanzania

 

Experience: 

  • 5+ years’ experience in Corporate Affairs/Legal/Governance/Public Relations
  • Strong background in communications and corporate responsibility
  • Understanding of oil business and regulatory processes
  • Managerial experience in corporate environment

 

Skills:  

  • Outstanding written communication skills including the ability to draft briefings and correspondence at the most senior level.
  • Excellent verbal communication skills, interpersonal skills and the ability to present clearly at a senior level.
  • Ability to understand, analyses and develop recommendations in complex areas.
  • Excellent understanding of the work of relevant government departments
  • Entrepreneurial and proactive mindset.
  • Ability to successfully lead through others.
  • Work proactively and flexibly.
  • Advanced knowledge of Microsoft Office applications, Power Point and Excel.
  • Knowledge of safety standards and aviation operating procedures and standards
  • Project management to manage and execute projects on time and within budget.
  • Successful track record in achieving tasks and managing people.
  • Familiarity with company secretarial requirements and regulatory environments, including company law principles and corporate governance best practice.
  • Strong generalist legal knowledge.
  • Strong analytical ability.
  • Superior ability to manage time and prioritize tasks appropriately having regard to the dynamic nature of the role.
  • Strong ability to manage independence.

 

Competencies:  

  • Proven working experience in public relations required.
  • Proven track record designing and executing successful public relations campaigns at both a local and national level.
  • Strong relationships with both local and national business and industry media.
  • Exposure to communications, CR and brand in previous jobs is desirable.
  • Work experience with a multinational company is desirable.
  • Ability to work under pressure, agile mindset to adapt to different functions ie legal, Cosec, Corporate Affairs

 

Key Relationships and Department Overview:

 

Key Relationships:

  • Internal – Country General Manager, Regional Head: Corporate Affairs (Africa), Africa Regional Legal team & Head of Legal for Africa, Puma Legal Africa Contract Admin team, Country, Regional and Global Tax team, Country Finance Manager, Country Operational Manager, Country HR Manager, Global Head of Marketing, Regional Company Secretarial Team

 

  • External – Ministries, Government Institutions, Media, Law Firms, & Government Stakeholders, non-Government organizations, investors, external corporate affairs organizations, consultants and agencies
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