Henry Jackson Foundation Medical Research International(HJFMRI) In support of the U.S Military HIV Research Program(MHRP)Is an international non governmental organisation working in several countries providing care and treatment to people affected by HIV/AIDS and conducting research studies and has been actively involved in HIV and AIDS programming for over 30 years.

HJFMRI implements PEPFAR funded HIV prevention, care, and treatment activities in the southern highlands, providing resources, personnel and services to the zone. the program was expanded from supporting the Mbeya Zonal Referral Hospital in becoming a hub for antiretroviral treatment in the southern highlands zone;To community support through decentralized services, with the overall objective of implementing research, clinical HIV, prevention,  care and treatment services in Mbeya, Rukwa, Katavi, Ruvuma and Songwe regions in the zone.

In collaboration with the ministry of health, community development, gender, elderly and children (MoHCDGEC) And community NGOs, HJFMRI has been leading a comprehensive HIV and AIDS care and support program in the southern highlands Tanzania since 2004. the program which is subcontracting with regional health management teams(RHMTs) and 14 community outreach partners, extends to 25 district councils in five regions. collectively, the zone, which has one of the highest HIV prevalence rates in Tanzania, represents a catchment area with close to 6 million people(13% of the population of Tanzania Mainland). despite remarkable achievement made over the past 10 years, the expansion of HIV and if interventions remain critical both at the facility as well as the community level.

HJFMRI is seeking qualified candidate to fill the position below cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to Human Resource Manager, P.O Box 6396, Mbeya or transmitted by email to recruitment@wrp-t.org NOTE: To be considered, applicant must put the title of the job in the subject line, avoid delivering the application in person.  deadline for submission of the application is March 26, 2018.Those who do not meet the minimum requirements as detailed below should not submit applications.

This position is responsible for the management, administration, and all aspects related to awards, subgrants, and contracts for the WRP program. the contracting officer will serve as the point person and will provide sub-award oversight, monitoring sub-award and provide advice and technical support to WRP staff and sub-recipient partners. He/she is responsible for ensuring that the WRP and WRP partners comply with all applicable contracting policies and procedures, laws and regulations, proper accounting standards and donor reporting requirements.

Duties and Responsibilities:

• Administer the full cradle to grave cycle of award management activities from pre-award assessments, monitoring, and compliance, and close out procedures.
• Review partner budget submissions for accuracy, allowable cost violations, reasonableness and consistency.
• Develops contracts, awards, award modifications and contract amendment documents for signature by the site Director or Sr.
• Program Director and works closely with the HJFMRI contracts department, especially on awards valued at $100,000+
• Performs internal audits and reviews of partner operations as required to ensure compliance with WRP and donor policies and procedures. Provides additional technical assistance to partners(either personally or through delegation of finance staff) as is necessary to maintain high standards of compliance.
• Stays abreast of donor policies, procedures, rules, and regulations; compiles and updates applicable local policies and trains WUP program and partner staffs in all policies and procedures. Builds capacity of sub-recipients in areas not limited to grant writing, grant monitoring, budgeting, compliance, documentation and information management, and ethics.
• Develops training modules and training materials for regularly scheduled group training and one on one mentoring/technical assistance.Provide skills-building training and cross-functional preparation for members of the Finance and Procurement staff.
• Liaises with the Procurement Manager to ensure WRP partner compliance with procurement policies and procedures for all goods and services.
• Develops an award tracking system and tools/reports for the monthly reporting of Contract activities.
• Monitors monthly financial performance in relation to budgets and forecasts, obligated funds, commitments and advances to staff, partners and consultants.
• Takes responsibility for the accurateness and completeness of partner property and inventory list.
• Oversees the closeout of awards: provides technical oversight and assistance on the final inventory, proper disposition of property, and reconciliation of financial obligations.
• Responsible for discovery, mitigation, and documentation of financial risks related to contracts and grants. Responsible for the completion of yearly risk management reports.
• Ensures the availability, continuity, and security of financial data and information pertaining to contracts and grants.

Education and/or Experience:

• Bachelor’s Degree in Finance or Accounting from three-year College or university.
• Demonstrated experience in sub-award and contract administration management and oversight.
• Experience in assessing the capacities of organizations and their grant worthiness.

Computer Skills:

The following computer proficiency is (are) required: Microsoft Office accounting and payroll management software, e-mail and internet, and willingness to expand skill base.

Other Skills and Qualifications:

• Ability to read, analyze and interpret general technical financial procedures and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Fluent in English and Kiswahili.
• Demonstrated experience with audit, legal compliance, and budget development.
• Experience in effectively communicating key data, including presentations to SR. Management and outside partners.