1. Introduction/Background

Save the Children has been implementing the Afya Bora ya Mama na Mtoto kwa Maendeleo Endelevu project in Zanzibar since December 2015, through a partnership with UNICEF.

This project aims to improve child survival in Zanzibar through a network of 88 supervisors and 1,760 CHVs who deliver health promotion messaging on Health /Nutrition and WASH in 10 of 11 districts in Zanzibar. Since December 2015 we have reached 147,508 children and 30,154 pregnant women. As a result of the project, health centres in Zanzibar are providing more ANC services and deliveries at the facilities have increased. There are also more referrals for malnutrition. CHVs are systematically participating in Ministry of Health campaigns. The project is fully aligned to all Ministry of Health strategies and stated priorities on reducing maternal, neonatal and child morbidity and mortality.

2. Purpose

Save the Children is looking for an individual to fulfill the role of project consultant for four months to provide database management and data analysis services.

3. Scope of Work

To coordinate MEAL related activities for the Afya Bora project, in particular, the management of Community Health Volunteers database, regular updating of the various MEAL tools (Indicator Performance Tracking Table, Complaints and Feedback Mechanism database, Learning database and quality benchmarks database).

4. Deliverables & Key Activities

The consultant will be responsible for the following deliverables:

1. Up-to-date project database submitted monthly (by 15^th of each month, Dec-Mar)
2. Inputs to monthly MEAL overview for internal communication, submitted monthly (by 3^rd of each month, Dec-Mar)
3. Data quality assessment report (in month of Feb)
4. Analysis report of disaggregated data sample (focus on reach by sex – data up to Sept 2018) (Dec 15)
5. Updated analysis report of disaggregated data sample (focus on reach by sex – full project) (Mar 30)
6. Contributions to two donor reports (Dec & Mar)
7. 3 case studies/success stories from the project (1 in Dec, 2 in Mar)
8. Up-to-date project accountability database (submitted monthly, Dec-Mar)
9. Up-to-date community Child Protection case database (submitted monthly, Dec-Mar)
10. Up-to-date online action tracker for quality improvement actions/quality benchmark findings (submitted monthly, Dec-Mar)
11. Up-to-date project data physical and electronic files (Mar)
12. Contributions to project accountability documentation such as activity reports, filled feedback forms, filled accountability assessment tool

The consultant will be expected to carry out the following activities:

a)     Attend weekly team planning meetings

b)    Coordinate with project Supervisors (community volunteers) to ensure timely submission of project data

c)     Maintain, update and share project databases on beneficiary reach, targets as well as accountability, quality benchmarks and reported Child Protection cases

d)    Contributions to project accountability documentation such as activity reports, filled feedback forms, filled accountability assessment tool

e)    Process completed quality benchmark checklists and share findings including through online actin tracker as well as monitor completion of actions.

f)      Provide, on a monthly basis, key observations on MEAL aspects of the project to facilitate decision making

g)     Undertake data quality assessment and produce a report

h)    Ensure systematic storage of all project data and relevant files both physical and electronic as per established systems

i)      Join project team for field monitoring on pre-agreed schedule

j)      Support and participation in project accountability activities

k)    Provide support to external consultants in relation to project end line evaluation

l)      Other activities as relevant to the purpose of the consultancy

5. Duration of the assignment

The period for the consultancy is 1 December 2018 – 31 March 2019 (4 months). It is estimated the consultant would spend three days per week on site at the Save the Children offices to deliver the work.

The following table shows the timeline for consultancy deliverables.

6. Evaluation criteria

• Experience in the relevant field (Monitoring, evaluation, quality programming, database management, data analysis).
• Availability to perform the expected duties.
• Qualifications relevant to the expected work

7. Terms and conditions

7.1 Budget and payment

The consultant will be paid professional fees at a daily rate as proposed in the approved cost proposal. For days in the field, the consultant will receive per diems at the rates set out in Save the Children’s Out of Station Policy. Any flights or accommodation required as a part of agreed work in the field and as documented in pre-approved work plans will be organized and paid for directly by Save the Children. Any costs related to travel and accommodation required to deliver work at the Save the Children office in Stone Town are the consultant’s responsibility.

Payment will be as outlined in the table below. Details of methods of payment will be described in the consultancy contract.

The payment will be subjected to tax.

7.2 Management, Coordination, Roles & Responsibilities

Save the Children will nominate a focal person to coordinate with the consultant.

Save the Children will monitor the progress of deliverables through weekly face-to-face meetings between the focal person and the consultant.

The consultant will be expected to carry out work primarily in Stone Town and other districts of Zanzibar as may be relevant and be available for regular meetings with the project team at Save the Children’s office in Stone town.

Save the Children will provide a laptop and desk space at its offices in Vuga, Stone town, Zanzibar for use by the consultant for the duration of the contract.

7.3 Access and use of data

The consultant will use the databases, templates, approaches and processes as instructed by Save the Children. In case of any issues that could be considered a data breach (any breach of security leading to: the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, Personal Data), the consultant is expected to adhere to the SCI Data Breach Management Procedure (see annex).

Physical data files will be received, accessed and stored only at Save the Children premises.

7.4 Ethical considerations and child safeguarding

As the consultant will be working on behalf of Save the Children, they will be required to adhere to the organization’s Child Safeguarding Policy and ethical guidelines. The consultant will receive an orientation on and sign the Save the Children’s Safeguarding Policy. Background checks will be undertaken on the successful applicant, and confirmation will be subject to completion of this process.

Ethical and safeguarding considerations must be taken into account during all stages of data collection and analysis, avoiding causing further harm to children and their caregivers. Particular attention must be paid to the potential to cause harm during interactions with children and their families as well as during the storing, handling, sharing and analysis of data.

The consultant will make clear to all participating stakeholders, especially children of all ages that they are under no obligation to participate in the events and activities. All participants will be assured that there will be no negative consequences if they choose not to participate. The consultant must obtain informed consent from all participants, including children and their caregiver if a child is to be engaged in assigned activities. The consultant will assure the participants the anonymity, confidentiality and will assure them that the data collected is protected and will be used for agreed purposes only.

8. Minimum qualifications/experience

Save the Children is seeking an individual consultant with the following key competencies and past experience:

a)     Monitoring and Evaluation including data management, analysis and reporting

b)    Database management and use of applications for data collection like Kobo

c)     Leading or supporting project evaluations and studies

d)    Data quality assessments

e)    Case study documentation

f)      Accountability and learning

Past experience with community health projects will be considered an asset.

9. How to apply

Interested individuals shall submit an expression of interest, which shall include:

(1)   Cover letter highlighting relevant experience

(2)   CV

(3)   Written samples of previous consultancies completed

(4)   Cost proposal

Interested applicants must submit their bids with all requisite documents in a sealed envelope to the following physical address by 17h00 hours on 30^th November 2018.

The Procurement Committee,

Save the Children International, Kiko Avenue, Plot No. 257,

Off Mwai Kibaki Rd, Mikocheni A, P. O. Box 10414, Dar es Salaam-Tanzania.