ROLE PURPOSE: TheDeputy Director of Programme Implementation (DDPI) / Emergency Team leader (ETL) Jointly oversees all programme implementation and operational support to our programme activities.  The DDPI/ETL will also work to reduce the risks posed to the programs, personnel and assets of to Save the Children Tanzania as the Safety and Security Focal Point. This is a senior level role contributing to the oversight of 4 Dar es Salaam projects, our emergency response programme in Kigoma Region, and the Emergency preparedness to deploy elsewhere.

As a member of the ESMT the DDPI/ETL helps create a positive, inclusive, proactive and accountable working environment within the country office.

SCOPE OF ROLE:

Save the Children has been operational in Tanzania since 1986 providing support to children through developmental and humanitarian relief programmes delivered in support of Government of Tanzania priorities and policies both directly and through local partners.  Current programming focuses on child protection, child rights governance, education, nutrition, HIV/TB and emergency response. In 2012, as part of a global reorganization process, Save the Children combined programmes of SCUK, SCUS, SC Sweden to create a single operation in Tanzania.  We currently have an operational presence in Shinyanga, Mbozi, Zanzibar, Songwe, Kigoma and with Dodoma/Singida, we will starting up in April to 10 new Regions as the SR for Global Fund. We also work through partners in other parts of the country. We employ nearly 100 staff and have an annual operating budget of approximately $14.5 million.

Reports to: Director of Programme Implementation and dotted line for Safety and Security to the Country Director

Dimensions:

This is a challenging senior role in a changing operational context as the country programme continues to grow its overall portfolio, expands its geographic footprint, and seeks to strengthen operational reliability safety and effectiveness of its work, including through stronger partnerships with government and civil society actors. It requires a principled, dedicated, experienced and highly motivated individual who can help to drive forward our programme and our ambitions. The role will build on and embed an organizational culture utilizing a capacity building approach to strengthen established systems, policies and procedures, emphasizing an empowering strong project management, and ensuring staff understanding and compliance meets organizational quality standards.

Number of direct reports: Dar Programme Managers and Kibondo Refugee Response

Key Working Relationships:  Director of Programme Development and Quality, Director of Support Services, Senior HR/Admin Manager, Head of Awards, Country Director

KEY AREAS OF ACCOUNTABILITY:

As a member of the Extended Senior Management Team, contribute to:

• Demonstrating behaviours that are consistent with Save the Children’s Mission, Vision and Values and ensure their broader application by staff across the programmeme.
• A conducive and productive work environment in a way that promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our teams to deliver outstanding results for children and excellent customer service for our members and donors.
• Design and implementation of a coherent organizational structure that is consistent with agency practices and appropriate to programme needs.
• Establish, maintain, and improve active and regular working relationships with: humanitarian and development donors, host government authorities, partner agencies, and other NGO actors as required.
• Participating in any Donor visit to project(s) within the country office portfolio, as required.  
• Carrying out the responsibilities of the role in a way which reflects Save the Children’s commitment to safeguarding children, in accordance with our Code of Conduct and Child Safeguarding Policy.
• Ensuring the Tanzania Country Office complies with all Save the Children Quality Standards and Standard Operating Procedures.
• Ensuring that all required support is provided promptly, at scale and in line with the established rules and principles including during emergencies.
• Complying with and promote Save the Children policies and practice with respect to child protection, code of conduct, fraud and anti-bribery, health and safety, equal opportunities and other relevant policies and procedures.
   

Oversight and Management of Programme Implementation areas:-

• With the DPI, contribute to the overall coordination of programme operations and delegated responsibility for field delivery of high-quality programming in line with the objectives of the country strategy.
• In collaboration with the Director of Programme Development and Quality, develop and maintain Save the Children’s vision for programming, as well as an effective and efficient allocation of Country Office resources to achieve strategic goals and commitments.
• In close coordination with the Director of Programme Development and Quality and Head of Award Management, participate in proposal development processes and ensure that all programmes progress in accordance with grant agreements are completed on time, on budget and all deliverables are of high quality.
• Lead and support budget holders across all programmes in the development of their detailed implementation plans, procurement plans and phased budgets with appropriate and regular reviews at Regular Award Review meetings to ensure activities are implemented on time and spend is up to date as per plans.
• Working with Director of Programme Development and Quality, participate in conceptualizing and designing cost-effective, innovative and high-quality programmes to serve difficult to reach children.
• Effectively manage and support budget holders for individual projects and awards underline of responsibility.
• Ensure programmes are implemented in ways responsive to the communities and children in line with Save the Children principles, values, and strategic plan and following Save the Children compliance procedures. This includes working with government and national NGO partners to strengthen national capacity.
• Support the preparation of timely and high-quality progress reports, programme reports, and donor reports.
• Oversee designated area and project offices and their operations.
   

Humanitarian

• Support the strengthening of the Tanzania CO organizational readiness to respond to emergencies in all locations in line with global SCI humanitarian goal and benchmarks.
• Support appropriate and  timely responses at scale to all emergencies consistent with established benchmarks, plans, and organizational policies, and in close cooperation with short-term incoming surge teams
   

Safety and Security

• Manage and further develop the S&S structure that is consistent with agency practices and appropriate to programme needs
• Ensure Tanzania Country Office complies with all Save the Children S&S Management Operating Standards and Standard Operating Procedures
• Ensure that all required directions and support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Country Director and the Regional Office
• Provide support and guidance to the Incident Management Team for security-related crisis
• Manage and maintain the country-wide security plan that is consistent with the acceptance model but taking into account diverse local contexts and Save the Children standards
• Ensure that all staff understand the country-wide security plan and agree to abide by its policies and procedures
• Monitor the security environment and adjust safety and security policies, and procedures accordingly
• Ensure quality and relevance of area security plans
• Undertake reviews of policies and procedures; identify opportunities to enhance safety and security
   

Staff Management, Mentorship, and Development

• Ensure appropriate and accountable staffing within the programme implementation team, including area office staff.
• Support in the management of the programme implementation team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
• Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff.
• Incorporate staff development strategies and Performance Management Systems into team building processes. Establish results based system and follow up.
• Work with all direct reports and other colleagues to create a culture of mentorship, coaching and staff development to build national capacity and retention within the Programme Implementation Department.
   

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• A minimum of 5  years of  senior management experience in a development  (INGO/NGO/Donor) environment, including significant field operations, experience running both emergency and development programmes
• Master’s degree in relevant field, or equivalent practical experience
• Robust experience of NGO programme cycle management, and with experience of working within a complex and matrix organization structure
• A very good understanding of at least 3 of the sectoral programmes and a working knowledge of the programme priorities of the Country Office 
• Significant knowledge of international humanitarian systems, institutions and donors, and of procedures, accountability frameworks and best practices in emergency management
• Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants from major institutional donors
• Solid project management skills related to organizational development projects and international, cross-functional teams with a proven history of delivering results
• Ability to analyze information, evaluate options and to think and plan strategically
• An  in-depth  understanding  of  national  and  international  development  issues  in particular in relation to children
• Previous  experience  of managing  and  developing  a  team  and  the  ability  to  lead, motivate and develop others
• Excellent interpersonal, communication and presentation skills -fluency in written and spoken English 
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
• Commitment  to  and  understanding  of  Save  the  Children’s  aims,  values  and principles  including rights-based approaches