Lake Victoria Basin Commission (LVBC) is a specialized Institution of the East African Community (EAC) established by the EAC Partner States through a negotiated Protocol for Sustainable Development of Lake Victoria Basin. The broad functions of LVBC are to promote, facilitate and coordinate activities of different actors towards sustainable development and management of natural resources of the Lake Victoria Basin.

The LVBC therefore hereby invites applicants from only the Republics of Rwanda, South Sudan and United Republic of Tanzania for the following vacant position tenable at Lake Victoria Basin Commission, Kisumu, Kenya.

DEPUTY EXECUTIVE SECRETARY (FINANCE AND ADMINISTRATION) (1 post) –

(REF: EAC/LVBC/HR/17-18/03)

Grade: P5

Office: Office of Deputy Executive Secretary (Finance and Administration)

Reports to: Executive Secretary

Main Purpose of the Job

To monitor and supervise finance and administration of the Commission.

Duties and Responsibilities

The duties and responsibilities of the Deputy Executive Secretary, Finance and Administration are as follows:

1. Deputize the Executive Secretary in providing an oversight role in financial management and administration;

2. Develop strategies and plans for mobilizing national and international financial resources for the Programmes of the Commission;

3. Make follow up on contributions of Partner States from EAC Secretariat;

4. Monitor execution of the annual budget and ensure control, accuracy and integrity of the financial accounts of the Commission;

5. Review and coordinate preparation of budget for the operations of the Commission and establish cost control measures;

6. Present quarterly and annual reports on the performance of the budget against objectives and targets;

7. Ensure financial reports are prepared and timely submitted to Sectoral Council and Development Partners;

8. Promote and facilitate the development and implementation of Information and Technology System (IT) in financial management;

9. In liaison with Deputy Executive Secretary – Projects & Programmes (DES-PP), coordinate preparation of annual work plans and budgets for the Commission, together with preparation of plans and strategies to ensure harmonious implementation of Projects and Programmes of the Commission;

10. Implement internal controls to protect and safeguard Commission’s assets;

11. Coordinate preparation and management of annual audit process;

12. Supervise management of Human Resources and coordinate staff development programs and conduct periodic studies and analysis and prepare reports;

13. Supervise implementation of all administrative, procurement, management of contracts and logistic functions of the Commission according to laid down procedures;

14. Coordinate the development and implementation of strategies for information dissemination and feedback on the Commission activities to end users or stakeholders;

15. Promote a positive corporate culture and image of the Commission and EAC in general; and

16. Perform any other duties and responsibilities as may be assigned by the Executive Secretary from time to time.

Qualifications and Experience:

1. A Master’s University Degree in Economics, Business Administration (Majoring in Finance or accounting), Financial Management, Accounting Management, or related fields;

2. At least 15 years of relevant experience, of which 8 years should be at Senior Level.

Skills and Competencies

1. Ability in developing strategies and plans for mobilizing national and international financial resources;

2. Must be computer literate with skills in use of updated financial/accounting software.

3. Must have strong administrative and organizational skills;

4. Must have excellent writing and communication skills; and

5. Ability to work in a multi-cultural/diverse environment.

Eligibility for applications:

Only applicants from the Republics of Rwanda, South Sudan and United Republic of Tanzania are eligible to apply for the above position.

Terms and Condition of Service:

The position is tenable for a contract of three (3) years renewable once.

Fringe Benefits:

The post offers attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Education Qualifications:

All candidates applying must have qualifications that are recognized by the relevant national accreditation body in the respective Partner States. This condition is applicable for locally and internationally attained qualifications.

Relevant/Working Experience:

Internship, training and apprenticeship will not be considered as relevant experience.

Equal Opportunity:

The East African Community is an equal opportunity employer; therefore, female candidates are encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to apply:

Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to send their applications, detailed curriculum vitae, photocopies of academic certificates, names and contact details of three referees, and a copy of National Identity Card, or birth certificate or Passport showing date of birth. Please quote the reference number on both the application letter and envelope. For electronic submission, please quote the reference number on the subject of the email and send to the address given below.

Applications should be submitted to the address below not later than Friday 27th July 2018.

Please note:

1. You may submit your application either electronically or in hard copy but not both.

2. Applications which do not: indicate nationality and age; the reference number; have an application letter attached; have certified copies of academic certificates; or fail to provide three referees, will be disqualified.

3. Only qualified candidates will be contacted.

4. EAC Staff Rules and Regulations precludes considerations of applicants above 55 years of age.

Please note that EAC/LVBC does not require candidates to pay money for the recruitment process. All invitations for interviews will be done in writing.

The Executive Secretary

Lake Victoria Basin Commission

Owuor Otiende Road, Off Kenyatta Highway

New Nyanza Regional Headquarters

13th Floor

P.O. Box 1510-40100 Kisumu, Kenya

Email: recruitment@lvbcom.org

www.lvbcom.org