Company Overview

Palladium develops and delivers solutions that create positive impact for communities, businesses, societies and economies. We transform lives and create enduring value by working with governments, corporations and non-profit organisations. Palladium is built on the idea that progress will be supported by four key pillars:

• International Development
• Strategy Execution Consulting
• Impact Investment
• Training and Events

We create positive impact through more than 100 current projects with more than 2000 employees operating in over 90 countries.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

Project Overview and Role

Background:
The MEASURE Evaluation Project, based at the Carolina Population Center at the University of North Carolina at Chapel Hill (UNC), is a global health project funded by the U.S. Agency for International Development (USAID). MEASURE Evaluation focuses on monitoring and evaluation (M&E) of the population, health, and nutrition programs and improving health sector decision-making. In Tanzania, the Project received an Associate Award from USAID/Tanzania that is anticipated to run until January, 2019. We are currently seeking Finance & Administrative Manager to serve through the remaining months of the project and assist locally with project close-out activities.
 
Purpose of Role:
The position will be the lead financial support role for the local Dar es Salaam team through the final months of the project and work closely with Headquarters team to ensure smooth and compliant operations. The Finance & Administrative Manager will guide local team through remaining project activities in accordance with USAID and Palladium procedures and guidelines as well as lead the financial and operational close-out of the project office in late 2018/early 2019.

Responsibilities

Primary Responsibilities:
Accounting and Financial Management

• Maintain financial and accounting systems and procedures in accordance with Palladium corporate requirements and USAID regulations
• Maintain accurate and up-to-date financial records; ensure all files are complete and accessible as needed
• Prepare timely and accurate monthly, quarterly, and other financial reports as needed and within HQ stipulated dates
• Ensure all procurements are compliant with company procedures and all procurements have complete and detailed files
• Review invoices and advise local staff with regards to payments issued to clients, relevant suppliers, consultants and staff.
• Settle payments related to office operations (e.g., office rent, utilities, vendors, travel, hotel accommodations, etc.)
• Obtain bank statements for all bank accounts, review cash book, preparation of monthly bank reconciliation statements
• Work with HQ and other project staff to prepare cash forecasts for each month to ensure smooth processing for field payments
• Process VAT Relief for purchases and services, as requested
• Manage office petty cash drawer; ensure cash is always locked away and dual controls are respected
• Assemble and review forecasted costs related project activities and assist HQ with forecasting requests
• Carry out banking duties as required
• Supervise the payment process/due diligence for participants at workshops
• Maintain tracker for travel advances issued to local staff to ensure all advances are reconciled
• Perform any other responsibilities as may be directed
   

Payroll

• Review and input payroll for MEASURE Evaluation and HP+ staff using ADP system; alert HQ and ADP of any upcoming changes to payroll well in advance
• Pay appropriate payroll taxes to the Tanzanian Revenue Authority and other deductions as required
• Track leave days for MEASURE Evaluation FxTE staff
• Maintain up to date information on the latest Tanzanian payroll rules and regulations 

Office Management

• Ensure there are adequate supplies of all items necessary for the smooth functioning of the office, including computer network, Internet access, stationary, printer and fax paper, etc.
• Confirm that all assets are recorded and updated on the asset register on a quarterly basis
• Ensure all equipment is kept in good working order, is serviced regularly, and repaired if broken
• Work with Security team and HQ to verify all office safety requirements are met
• Ensure that all HQ corporate policies and procedures are being communicated to and followed by local staff (e.g. procurement, travel, financial, contractual, etc.) 

General Office Work

• Meet with Chief of Party/Deputy Chief of Party regularly and raise any financial/administrative concerns to determine if further escalation is required
• Retain all files of a confidential nature appropriately
   

Supervisory Role

• Supervise the daily activities and support the Project Administrative Services Officer and Messenger/Assistant
• Work with direct reports to develop performance development plans and assess performance based on corresponding PDP
• Perform other general office tasks as required by the MEASURE Evaluation Chief of Party

Requirements

• QualificationsBachelor’s degree in finance and/or administration required
• 5+ years of progressive responsibility in finance/administration
• Prior experience working on USAID- funded international development projects
• Familiarity with US Federal Government financial and procurement compliance requirements
• Proven track record of fiduciary responsibility and integrity
• Experience in budget analysis and projections
• Advanced skills with Microsoft Office Suite
• Excellent organizational skills and ability to multi-task
• Ability to work in a team and independently with minimal supervision
• Excellent communication and interpersonal skills
• Written/spoken fluency in English and Kiswahili
• Legal right to work in Tanzania