Global communities is a global development organization committed to working in partnership with communities worldwide to bring about sustainable, impactful changes that improve the lives and livelihoods of the vulnerables. the mission of global communities long-lasting, positive and community-led change that improves the lives and livelihoods of vulnerable people across the globe.

Global communities is looking for a qualified finance and administration officer(FAO)  for the agribusiness investment for market stimulation(AIMS) program designed to bolster trade by increasing access to finance and expanded markets for small and medium agribusiness enterprises operating in Kenya, Tanzania, and Malawi.

The FAO  will be responsible for providing financial, aid administration and human resources services to global communities’ activities in Tanzania. He/ She will ensure compliance with a donor in global communities regulations, policies and procedures.

This position is based in Dar-es-salaam and reports to the program manager in Tanzania, we're the technical reporting responsibility to the Director of Finance and human resource  in Nairobi

Essential Duties and Responsibilities

Finance Responsibilities

• Providing financial management for the GC  Tanzania Program
• Prepare timely, quality and accurate financial reports and practices, including ensuring all reports are submitted on time
• Maintaining filing systems to ensure adequate documentation of all financial processes
• Ensure proper financial controls are in place, appropriate and functional and are regularly reviewed
• Prepare, monitor and analyze budgets including preparing profit and loss statement; preparing financial reports and making recommendations to the DFHR  on budget expenditures and cash flows
• Monitor expenditures to ensure that programs funds are utilized appropriately and within the budget
• Ensure optimum financial monitoring of all subgrants in Tanzania
• Support a new program financial audits as well as ensuring that subgrantees comply with all audits and financial review requirements
• Perform regular OFAC  checks for Tanzania program staff, suppliers, consultants, partners, and contractors.
• Assisting program development and proposal preparations as needed
• Adhered to incorporate into day-to-day operations GC office standards
• Uphold and enforce GC policies and procedures

Human Resources Management

• Maintain complete personnel files and records, including recruitment, ID and passport, education and other personal or certifications, employee information forms, statutory, timesheets, performance, leave forms, disciplinary and other required documentation.
• Record and monitor scheduled absence such sick, maternity, annual leave or any other leave.
• Coordinates staff exit procedures including exit interviews and evaluations and clearance checks
• Ensure accurate record keeping for payroll, payslips and all none option or  deductions and staff benefits

Administration Responsibilities

• Provide oversight in supports to the office administrative assistant to ensure that the office block, the compound are properly maintained and that utilities are efficiently utilized and promptly paid
• Develop and maintain assistant for location of vehicles and drivers to programs assignments and that vehicles usage is accurately documented through mileage logs
• Ensure that all inventory items are tagged upon purchase and inventoried in accordance with the set policies
• Ensure that global communities general risks are appropriately insured and that compensation is sought for any risk that may materialize
• Ensure the office block is compliant with statutory requirements on occupation safety.
• Review procurement actions
• In liaison with the Program Manager, draft, implement and update security risk management plan and associated templates

Education and Qualifications

• Bachelors of Commerce or Bachelors of Business Administration in finance, accounting and holder of intermediate level accounting qualifications.

Skills and Experience

• Minimum of 5 years related experience; and strong computer skills
• Minimum of 3 years’ experience working with foreign donors( preferably us government donors)
• Advanced knowledge of computerized accounting(QuickBooks), demonstrated organizational skills, and strong track records in meeting deliverables
• Advanced working knowledge of Microsoft Word and Excel computer programs
• Prior experience in grants management programming
• Demonstrate flexibility, cultural sensitivity, when working with NGO partners, and the ability to adapt GC policies and procedures to the local context
• Advanced interpersonal communication skills, relationships building and organization skills;
• A person of known integrity
• Ability to maintain strict confidentiality of all privileged information regarding both human resources and fiscal matters.
• Demonstrated ability to work constructively in a team
• Ability to interact clearly and effectively with donors and other organizations

Language Skills

• Excellent command of English and Kiswahili language including written and spoken

Working Conditions

Based in the Dar es Salaam office relocation of travel within and outside the country as required to perform duties
Able to work at a computer keyboard for extended periods of time
 

Apply via email to: tzinfor@globalcommunities.org Please quite the position title on the email subject while sending your application, with your cover letter

Global Communities is an equal opportunity employer