CHILD SAFEGUARDING: Level 3: The responsibilities of the post may require the post holder to have regular contact with children and young people.  In the overseas context, all posts are considered to be level 3.

As part of these responsibilities, the post holder will promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis. The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.

ROLE PURPOSE: The Finance Assistant is primarily responsible for Finalizing MPESA payment and keep track record of submitted payments to Dar Office and their payment status and keep filing of hard documents. The post holder will also have to support Finance Officer in any other day to day task as assigned to him/her including Document Filing, weekly field GLACOS etc. The post holder will also have the opportunity to engage and learn from finance colleagues on SCI financial systems, procedures and processes including month-end accounts closures.

SCOPE OF ROLE:

Reports to: Finance Officer

Staff directly reporting to this post: None

KEY AREAS OF RESPONSIBILITIES:

• Coordinate with Program Team on MPESA payments, get their activity schedule and likely payments coming week/month for timely support.
• Guide them on the expected compliance documents for payments.
• Prepare Excel based required MPESA information, get complete supporting documentation and share approved payment documents to Dar Office for payment.
• Coordinate with Dar Office Colleagues for payment and subsequent status.
• Keep up to date tracking sheet for all payment submitted to Dar Office.
• Scanning payment vouchers ready for uploading them in agresso/shared folder.
• Support Program team in any activity conducted outside the office if the team requested any finance support.
• Ensure filing of financial documentation aligning hard copies information to the soft copy
• Supporting auditing process by pooling documents from the file and returning them back after being used by auditors.
• Support finance officer as and when required on preparing, reviewing and validating payments in line with SCI’s policies, procedures and processes with the following focusses:
• Preparing Payment Vouchers for all transactions in line with approved supporting documentation
• Recording all transactions on an excel cashbook (daily basis).
• Ensuring the cashbox is stored securely during cash hours.
• In collaboration with Finance Officer s/he will be preparing weekly and monthly cash counts, reconciling cash balances to cashbook balances – ensuring all codes fully input by working together with program team.
• Ensure the effective and efficient use of all SCI resources in order to keep costs low.
• Action in absence of Finance Officer and any other relevant duties that may be assigned.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
• Holds the broader team and partners accountable to deliver on their responsibilities

Ambition:

• Sets ambitious and challenging goals for themselves and take responsibility for their own personal development
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, managers, members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
• Commitment to Save the Children values

QUALIFICATIONS AND EXPERIENCE

• Bachelor Degree/Diploma in Accounting/Finance.
• Excellent time management skills and ability to meet deadlines.
• Attention to detail and accuracy, strict adherence to organizational policies, procedures and internal control systems.
• Demonstrated good skills and experience in managing financial and office administration systems.
• Knowledge and experience of financial computer applications, including spreadsheets (e.g. Excel).
• Interest in learning from others, supporting and training to others.
• Good communication and interpersonal skills.
• Ability to work as part of the team and at times under pressure.
• Commitment to, and understanding of, Save the Children’s Vision, Mission, values, principals, and the Child Protection Policy