Finance Assistant

Reports to: Finance Coordinator

Job Identification: 17753

Job Category: Finance

Duration and type of contract: 8 months

Location: Kibondo, Tanzania (with frequent travels to the refugee camps)

Travel: 20%

Project number: TZFM2501/TZFM2502

Responsibilities

Generic responsibilities

Adhere to NRC policies, tools, handbooks and guidelines.
Assist with the implementation of the support function portfolio according to plan of action.
Prepare and develop status reports as required by management.
Ensure proper filing of documents (Naming/Numbering, Stamping, Filling…).
Promote and share ideas for improvement of the support function.
Provide anti-corruption, transparency and cost efficiency focus in all processes.
Follow cash advances and their purposes and ensure value for money when verifying accountabilities and also ensure that accountabilities are prompt and cleared before reports.
Ensure timely payment of staff salaries, incentives, contractors, suppliers and other expenditures.
Verify that vouchers and supporting documents meet NRC standards before payment.
Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity on the invoices.

Specific responsibilities

Make all payments including field payments to beneficiaries or incentive staff, after approval by the line manager, and after compiling and verifying the accuracy of necessary documents.
Provide cash advances to staff when duly approved.
Record all cash movements and undertake daily/Weekly/Monthly cash count.
Assemble documents for data input in the accounting system, verifying project numbers/codes, resource numbers and total costs against checklist.
Voucher preparation, signing voucher on requester, verifier, authorizer, writing cheques signing it on two account signatories.
Prepare documents for 1560 & other accounts clearance.
Maintain accurate financial and accounting files and transactions.
Maintain proper filling system for all financial and accounting documents.
Assist in preparation of monthly closing report
Other assignment assigned by supervisor.

Critical interfaces

Education, Shelter and WASH program staff
Logistics and HR/Admin teams

Scale and scope of position

Staff: N/A
Stakeholders: Bank and other peer agencies e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies.
Budgets: All TZ budgets
Information: Agresso, Intranet, NRC Workplace
Legal or compliance: National fiscal laws, taxation laws, etc.

Qualifications

1. Professional competencies

University degree in Finance/Accounting or any other related field.
Experience from working as a Finance Officer or Assistant in a humanitarian/iNGO
Documented results related to the position’s responsibilities
Fluency in English, oral and written
Participate in appropriate professional development of project portfolio.
At all times in and outside work adhere to NRC Code of Conduct.

Context/ Specific skills, knowledge and experience

Excellent communication (spoken and written) skills, including the ability to explain and present technical information.
Experience in community mobilization
Knowledge of Kirundi.
High-level competency in computer skills (Microsoft Office applications)

2. Behavioural competencies (max 6)

Planning and delivering results
Empowering and building trust
Communicating with impact and respect
Handling insecure environment
Managing resources to optimize results

Performance Management: The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: The Job Description, The performance management system, The Mid-term/End-of-trial Period Performance Review, The End-term Performance Review Template, The NRC Competency Framework

Qualified female candidates are encouraged to apply