Finance CoordinatorNorwegian Refugee Council(NRC)Kibondo, Tanzania
Full-Time
31st December 2024
Finance Coordinator
Reports To: Area Manager
Supervision Of: Finance Officer(s) and Finance Assistant(s)
Duty Station: Kibondo, Tanzania
Travel: 25%
Project Number: TZFP0000
Duration and Type of Contract: 12 Months National Contract
Responsibilities
The purpose of a Finance Coordinator is to implement a delegated area of responsibility.
Generic Responsibilities:
- Implement NRC’s systems and procedures at area level
- Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
- Prepare and submit reports and analysis
- Ensure proper filing of all support documents
- Support line managers in procedures and require support team trainings
- Management of support team
Function Specific Responsibilities:
- Ensure that the accounting, monitoring and reporting are according to NRC’s and donor procedures.
- Support project staff in financial matters including budget preparation, budget monitoring and budget revisions.
- Maintain budget control and monitor cash flow for the area/country
- Ensure development and implementation of administrative systems and procedures
- Provide anti-corruption training to all staff
Specific Responsibilities:
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
- Assist the Area Manager in preparing cash forecasts, maintaining overall budget control and monitoring cash flows and expenditures
- Ensure timely and proper month-end closure and the monthly reports BRS and PS are submitted to the Regional Office within the stipulated deadlines.
- Preparing BVA (budget monitoring) and providing advice and feedback to Area Manager and program staff.
- Timely preparation of donor financial reports and submit to the Regional Controller for review.
- Work with the Area Manager and Budget Holders in preparation and timely submissions of budget proposals.
- Timely monthly distribution of National and International staff salaries and benefits to the specific projects.
- Closely monitor the Area Master Budget coverage through the Master budget monitoring tool and update the Area Manager and Head of Support accordingly.
- Ensuring that budgeting, financial reporting and other financial processes comply with the Financial Procedures Manual, other NRC policies and the requirements of donors, auditors and authorities.
- Assist implementation of FS model and Responsible for monthly distribution of TZFX0000/TZFP0000
- Responsible for checking travel claims for compliance with NRC and donor rules and regulations.
- Responsible for verification of all rebooking’s.
- Ensure proper management and storage of accounting documents and records
- Assign duties, train and appraise Finance Officers and Assistants under your supervision.
- Attending the Area Management Group (AMG) meetings and updating on any financial, audit and compliance matters as appropriate.
Critical Interfaces
- Area Manager
- Project Managers/Coordinators and Officers
- Programs & Grants Department
- Human Resources Department
- Logistics Department
- Regional Head of Finance/Regional Controller
- Head of Support
- Country Director
Qualifications
Competencies
Professional Competencies
- Minimum 3 years of experience from working as a Finance Coordinator in a humanitarian/recovery context
- A holder of bachelor degree in Accounts, Business administrations or any other related field.
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Knowledge about own leadership skills/profile
- Fluency in English, both written and verbal
Behavioral Competencies
- Managing resources to optimize results
- Managing performance and development
- Analyzing
- Empowering and building trust
Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management System.
- The Job Description
- The Regular Review, End-of-trial Period Performance Review
- The End-of Year Performance Review
- The NRC Competency Framework
Qualified female candidates are encouraged to apply.