Finance Manager
Baylor International Pediatric AIDS Initiative
Mbeya, Mwanza
Full-Time
9th May 2018
1661
Position Summary:
The Finance Manager will be responsible for efficient and effective management of daily operations of the Finance Department in the COE.
Duties and Responsibilities:
- Ensure accurate and complete records of all financial transactions of the Baylor – Tanzania office;
- Prepare accurate and timely monthly management reports;
- Assist CFO with financial analysis for both policy and decision-making purposes;
- Manage an effective financial control system and ensure control of expenditures so that they are in line with Baylor – Tanzania policies and procedures;
- Maintain financial and information system policies and procedures in order to provide strong internal controls;
- Prepare requests for internal, external, donor or government audits.
- Carry out any other duties that may be assigned by the management or Donor.
- Supervise all bank account activities.
- Supervise cash handling, cash movements, cash disbursements, and foreign currency holding.
- Supervise the timely preparation and review of all the monthly bank account and cash reconciliations.
- Supervise the preparation of accountabilities (payment supporting documents) and ensure they are sent to Donor for reimbursement.
- Ensure that physical cash counts are done.
- Assist in the preparation and maintenance of the Baylor – Tanzania annual Budgets.
- Prepare budgetary performance reports including budget vs. actual expenditure reports and analysis of all grants and restricted funds.
- Assist in the development and preparation of cost allocation processes that comply with donor regulations and the approved budget.
- Maintains a system of tracking donor financial reports and ensuring Baylor Tanzania is in compliance with Donor deadlines.
- Prepare Donor financial reports and ensure the approval of such reports by CFO before submission to Executive Director.
- Analysis of actual to budget results to identify problems in accounting or compliance.
- Perform all balance sheet account reconciliations on a timely basis.
- Assist CFO with processing payroll as necessary and assist in preparing related accounting entries.
- Supervise and/or post transactions to the system ensuring proper controls are enforced and appropriate system is in place to maintain all required supporting documentation.
- Directly responsible for updating and consolidating in the system all data and transactions.
- Production of monthly or ad-hoc reports.
- Developing expertise to control the system, develop new reports and be able to train staff in the processing of data.
- The review and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
- Works with appropriate administration/procurement staff in developing a system to track commitments and outstanding contracts amounts.
- Reviews purchase request forms, quotations/prices and Local purchase orders (LPO) to ensure value for money.
- Primary responsibility for liaison with administration /procurement.
- A Bachelor’s degree in Commerce, Bachelor’s degree in Business Administration, Advanced Diploma in Accounting or
- Finance and must be in possession of an accounting qualification such as ACCA, or CPA;
- Post Graduate professional training in finance and accounting, management or any other related Fields.
- A team player with excellent communication skills (both oral and written) and good IT skills mainly in Microsoft Office packages;
- The role will demand strong management and analytical skills, needing the candidate to question and reason in order to maintain the integrity of the accounting systems.
- High level of confidentiality and integrity;
- A minimum of five years relevant working experience in a reputable organization.
