BORDA is a German NGO with offices in more than 25 countries worldwide. BORDA has been active in Tanzania since 2009 – with the aim to improve the living conditions of disadvantaged communities and to keep the environment intact through the expansion of sanitation services in the areas of decentralised sanitation, wastewater, faecal sludge, solid waste management and holistic livable city planning. We work with local governments and enterprises to improve communal planning processes, sanitary supply structures and services in cities at variety of scales and applications.
Job Summary
The Finance Manager (full time, based in Dar es Salaam) is responsible for all aspects of financial management for BORDA Tanzania office, in close coordination with the Country Director and the Africa Regional Finance Manager. The Finance Manager will oversee and coordinate financial activities for the respective donor projects, including: Implementation of financial systems, budgeting, expenditure tracking, procurement, grants, logistics, human resources and financial reporting and accounting. The position is also responsible for ensuring cost consciousness, efficient spending and for implementing and maintaining an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of financial operations.
Minimum Qualification: Masters
Experience Level: Mid level
Experience Length: Min. 8 years
Employment type: Full time
Main responsibilities include, among others:
Budgeting and Expenditure Monitoring
- Oversee all financial planning, budgeting and reporting for the respective donor projects including developing and managing systems to monitor and report expenditures
- Oversee day-to-day coordination of financial activities ensuring efficient operations and cost efficiency
- Lead development, monitoring and review of accurate budgets and track expenditures using cost performance monitoring mechanisms to ensure prevention of over or under expenditure, monitor variances, and take actions as appropriate
- Determine updated monthly project accruals and projections to support forecasting accuracy and program completion
- Follow up on activities and monitor advance balances of resources disbursed, verify availability of funds and recommend for changes in budget lines if needed
- Prepare and provide required financial reports as requested by the donor, as well as monthly financial reports using WINPACCS
Operations and Accounting
- Ensure the compliance of all the provisions of guidelines regarding financial management, procurement, and other SOPs related to financial procedures
- Maintain and administer an on-site financial accounting and bookkeeping system (WINPACCS) to assure the integrity and effective financial operations and prepare monthly reports
- Review, reconcile and monitor all project accounts, including supervision of the Accountant operating accounts and petty cash operations involving cash advances.
- Oversee project’s cash needs, payments, procurement, operation systems, policies and procedures, and consultant payments
- Implement and oversee a financial reporting and reimbursement process in accordance with BORDA Tanzania's established financial system
- Ensure financial records are properly maintained and readily available and facilitate external audits
- Approve and sign financial documents (including requests, payrolls, bank checks etc.), including through online banking
- Review the monthly salary structure before the processing of payroll
- File soft and hard copies of all relevant project documents;
- Backstop, monitor and provide training to finance staff in the areas of accounting.
- Prepare and support annual audit exercise, prepare audit follow-up plans in consultation with the Country Director and Regional Finance Manager
- Provide guidance to the team members on financial requirements and office operations in compliance with donor and BORDA Tanzania policies and procedures – notably relating to procurement, local and international travel, and maintenance of office inventory
- Support the finance staff and align their efforts with project goals to ensure rapid and sustainable results
Required Qualifications and Experience
- Tanzanian national
- Master's degree in Business Administration, Public Administration, Finance, Accounting or relevant field
- Fully completed accounting qualification/certification e.g. CA, ACCA, CIMA, CPA is an Added Advantage
- Minimum 8 years demonstrated experience in financial, administrative or grants management, with a minimum of five years direct NGO work experience or working within the field of international development.
- Experience in preparation of budgets and financial reports for international donor agencies
- Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions
- Knowledge of relevant Tanzanian legislation and regulations
- Excellent verbal, written, interpersonal, and presentation skills in English
- Experience hiring and supervising personnel
- Proven experience in leading an effective team or teams
- In depth knowledge financial software applications, databases and spreadsheets, and Microsoft Office
- Experience developing and/or implementing finance and accounting policies, procedures and systems
- Excellent verbal, written, interpersonal, and presentation skills in English
To apply for the position based in Dar es Salaam, please send the following to jobs@borda-africa.or.tz:
- Curriculum vitae (CV)
- Letter of motivation (one-page PDF)
- At least three traceable references (with referee contact details)
- Deadline: 11th Feb 2022
- Email Subject: APPLICATION FOR FINANCE MANAGER
• ONLY APPLICATIONS WITH ALL REQUIREMENTS SUBMITTED WILL BE CONSIDERED
