Broad Purpose of the Post
ECSA-HC seeks to recruit an experienced Finance Officer to support the ECSA Health Community and Global Fund (GF) Project. The position is funded on a three-year renewable contract and will be based in Arusha, Tanzania.
Primary Duties and Responsibilities
Planning and Budgeting
i. Lead in the ECSA HC/GF planning and budgeting process and oversee the development of accurate plans and budgets for all the activities.
ii. Oversee fund transfers to the areas and ensure that accurate documents are kept of the process and that the internal processes are respected.
Financial Management
i. Ensure that all internal and external financial and administrative reporting requirements are met in accordance with GF standards
ii. Prepare timely and accurate financial requisitions to ECSA-HC to support the agreed the designated project activities as required.
iii. Provide timely and accurate financial reports for monies received by the Project
iv. Reconcile all GF related advances disbursed from different accounts in on a monthly basis.
v. Prepare monthly GF recurring journal entries.
vi. Track fixed assets and record depreciation.
vii. Reconcile Bank Accounts
viii. Maintain the Journal for all Bank accounts.
ix. Process client invoices for assigned projects and activities.
x. Assist with the month end closure of the books of accounts.
Audit and Internal Controls
i. Work with the ECSA-HC management to ensure that all policies and procedures relating to audit are respected and audits carried out in a timely manner for the GF project.
ii. Develop, adapt and roll-out ECSA policies and finance procedures in GF
iii. Ensure strict Internal Controls to ensure compliance with GF and ECSA standards
Finance Capacity Building
i. Ensure appropriate communication on financial matters with the contracts and Finance Manager at the Global Fund (GF) regional office as well as the Finance & Grants management officer at ECSA-HC.
ii. Report, measure and interpret the results of operations. Ensure the appropriate financial statements are accurately produced.
iii. Analyze performance against budgets and prepare other pertinent financial analysis.
Procurement
i. Develop, adapt and manage the ECSA GF procurement policies and procedures for the GF project.
Administration
i. In collaboration with ECSA-HC Arusha Office facilitating the processing of the relevant benefits package for the GF project staff.
ii. Support the project staff to fulfil their income tax obligations in line with the ECSA and GF regulations.
iii. Providing requisite logistical support to GF activities at ECSA HC.
iv. Perform any other related functions and duties as may be assigned by the supervisor
Minimum Entry Qualifications
Education
i. Bachelors’ degree in Business Administration/Commerce/Finance or Economics with a bias in Accounting or its equivalent.
ii. CPA / ACCA or any other relevant professional course at level one qualification is a requirement.
Work Experience
i. S/he should have at least three years of work experience in accounting or business management.
ii. Experience in donor-funded projects is preferred.
iii. Experience in financial accounting and in preparation of financial reports.
iv. Experience in transactional accounting specifically the input of financial data into an accounting system.
v. Experience in using or understanding of Ms. Office (Word, Excel, etc.) and accounting software/packages.
vi. The working experience should include work in an international, inter-governmental, governmental organization.
Essential Skills and Competencies Required
i. Good communication and report writing skills.
ii. Capacity to work in a multicultural environment
iii. Project management skills and experience
iv. Team player with strong teamwork skills
Language: Fluency in both spoken and written English.
Age: Between 30 and 45 years of age Remuneration Package
An attractive remuneration package will be offered to the right candidate. The details of the package may be obtained on request from the Director-General ECSA Health Community Secretariat, Arusha.
Contract Appointment
This is a three-year contract appointment renewable upon satisfactory performance and subject to availability of funding.