· Be responsible for managing all finance aspects’, of various projects, including preparing quarterly management accounts and providing day-to-day advice, guidance and support to the organization’s Principal Investigators(Pl’s) and Project Co-ordinators (PC’s).
· Maintain and update the organization’s
financial systems and controls, verifying and checking the financial records, reports, ledgers and statements.
· To support with the preparation of audit files .during audits, liaise with staff and auditors during the process and help prepare to support documentation and the production of audited annual accounts.
· To be responsible for the processing of sales invoices for’ grants and other income sources, thereby ensuring that all monies are received and banked accordingly,
· To maintain appropriate computerized and paper filing systems of financial information in accordance with the organization’s
process and procedures.
· To manage the organization’s
fixed asset register in collaboration with the procurement team, thereby ensure that this is fully updated,
· To assist Investigators during proposal budget preparation and to also help with setting up of budgets within the organization’s
finance systems.
· To assist with the monthly payroll, including the reviewing of overtime claims forms and ensure that all overtime claims are accurate and in line with the organization’s processes and procedures.
· To provide financial information and advice to other colleagues as and when required. :
· To liaise with the senior staff and collaborating institutions on any administrative lssues..
· Promote the organizations
, its core values, and services, and play a positive role in the delivery of its day-to-day operations and strategic goals.
· To carry out other duties relevant to the post as and when requested.
PERSON SPECIFICATION
Essential criteria for selection
· A relevant accounting qualification, BA degree in Accounting, Finance, Business Administration or a professional accounting qualification (CPAIACCA or equivalent).
· A minimum of 2 years experience working within a similar organisation preparing management. accounts using computerised software packages.
· Excellent financial report-writing, skills and the ability to communicate financial information easily to be understood and in a clear format.
· Proven experience of preparing and monitoring budgets and financial reports.
· Strong organisational skills with proven ability to work effectively within a team, assess priorities and manage workload with minimum supervision.
· Proven experience of good written’ and oral communication skills in English.
· Experience of managing restricted/unrestricted income and expenditure accounting and reporting.
· Experience of managing grants from international Donor such as DFID, ERC, MRC, USAID etc.
· Self-motivation and effective time management skills.
· Excellent communication and interpersonal skills.
Desirable criteria for selection
· Experience of working within the development sector e.g. Non-governmental Organisations (INGO’s or NGO).
· Experience of working within a Research Institution/Organisation.
MODE OF APPLICATION
E-mail applications to recruitment@mitu.or.tz with the following: Detailed supporting statement/letter – Whereby each section should set out how your qualifications, experience and skills meet each of the essential and desirable criteria within the person specification. Please provide one or more paragraphs addressing each criterion. The supporting statement is an essential part of the selection process and thus a failure to provide this information will” mean that the application will not be considered. An answer to any of the criteria such as “Please see attached CV” will not be considered acceptable. , Please include a daytime mobile telephone number and e-mail contact details. .
Curriculum vitae (CV) including names and addresses of two referees (one must be from your most recent employer or training institution).
CLOSING DATE FOR APPLICATION
Applications received later than 21 st February 2018 will not be considered.
· You will be informed by email if selected for interview and only shortlisted candidates will be contacted.
· Interviews will be held in the following weeks at the NIMR Mwanza Centre, Isamilo, Mwanza and may be conducted by telephone if necessary.
