Main Purpose:

The primary function of this role is to support the Finance Manager, with the statutory accounting & reporting function, including

Treasury
1. Manage petty cash
2. Prepare payment requests to TRA & other statutory payments, payroll account funding, inter-account transfers


Receivables
1. Review import and export projects to ensure accuracy
2. Preparation of sales invoices
3. Preparation of intercompany cost recharges
4. Review of Work in Progress account to ensure all projects invoiced on time & all completed projects have been applied and removed from WIP
5. Preparation & distribution of weekly statements of accounts

Inventory
1. Monthly stock reconciliations and review

Fixed Assets
1. Manage Fixed Asset Register

Payables & Accruals
1. Preparation of purchase orders
2. Manage vendor queries
3. Review of auto accrual accounts to ensure all vendor invoices received on time & all completed projects have been applied and removed from WIP
4. Liaise with shared services to ensure that all invoiced processed correctly and on time
5. Assist finance manager with identifying & managing accruals

VAT & WHT
1. Process sales invoices through the EFD machine
2. Work with advisors to prepare monthly VAT returns & payments to TRA
3. Prepare monthly WHT returns and payments to TRA

Monthly reporting
1. Assist finance manager to
a. prepare journal entries for month end close
b. monthly PnL analysis
c. prepare monthly volumes report
d. monthly management reports
2. Prepare monthly balance sheet reconciliations

Compliance
1. Perform KYC processes to onboard new customers and vendors
2. Assist with regular compliance reviews/ updates on customers & vendors

Other
1. Assist finance manager with
a. preparation of annual budgets
b. Monthly cashflow forecasts
c. Annual audit process

Knowledge Skills and Abilities, Key Responsibilities:

• University degree in Finance, post-graduate certificate is an added advantage
• A minimum of 5 years of work experience in a multinational Organization – most preferably Freight Forwarding and warehousing
• Broad understanding of financial reporting requirements.
• Proficient in using MS Office (Word, Excel, Outlook)
• Highly organized

Key Relationships and Department Overview:

• Customers
• Vendors
• Operations managers
• Regional finance team
• Shared Services department