Graduate Trainee - Supply Back Office

Candidate Profile

• Bachelor’s degree in business related field
• Systems eloquence/ IT/ Excellence is Microsoft packages with a ++in excel, coding, and analytics.
• Customs processes and procedures on importation of petroleum products.

Activities

HSEQ

• Application of Safety Managements Systems.
• Quality Control of products to be within Tanzania quality specifications as per TBS

SUPPLY BACK-OFFICE ACTIVITIES

• Support in Supply back-office procedures and process implementation project.
• Monitoring of fuel stocks levels for both local/ transit and hospitality customers use of fuel inventory management tool in the company.
• Coordinate with fuel depots to update and reconcile stock data in line with KPI – daily reconciliations.
• Order processing and coordination for Hospitality and Transit customers – ensure accurate records and approvals alignment.
• Data entry and system maintenance – management and compliance of the supply inventory management tool for both physical and system stocks.
• Prepare daily and monthly report on fuel stocks levels, consumption rates and deliveries in line with Dispatch team.
• Support in invoice payment and processing – verification with suppliers and hospitality customers.
• Transit and Hospitality cost build up and invoicing process implementation- ensure timely and accurate preparation – memo processing for product posting and reception in line with KPIs.
• Document management, maintenance, compliance of contracts in line with company rules and compliance requirements (Due diligence and customer accounts registrations) for all suppliers and hospitality customers.
• Management of Hospitality billings, income collection as per annual Budget and ensure timely payment in line with KPIs.
• Market intelligence – growth of hospitality business and supplier alignment to make our site the depot of reference for hospitality services.
• Reporting: ensure timely, reliable and accurate reporting for all activities, ensure files saving and confidentiality. Add value through regular proposal of file sand topic management improvement.
• Any Other task related to your section as may be assigned to you by your supervisor.

Context & Environment

• Complex market with various regulations, constrained supply system, numerous OMCs. Imports planned 2-3 months ahead so requiring accurate forecasts.
• involve interaction with suppliers/customers and TRA/PBPA / staff during documents processing whereby some are less cooperative
• Correctness of all documents which needs concentration as it involves huge amount of money to be paid
• Most of the duties are strictly to specific deadline, therefore, needs time dedication