BACKGROUND:

Amref Health Africa is a non-profit public health organization supporting the Government of Tanzania to address public health issues including maternal and child health, HIV, TB, Malaria, and Nutrition in Tanzania since 1987. Amref Health Africa is funded by The U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) through CDC Tanzania, to execute a robust HIV care and treatment clinical cascade Project aiming to accelerate the achievement of the current 95-95-95 goals and the HIV epidemic control in Tanzania. The project branded as Afya Kamilifu Project has been implemented in Tanga and Zanzibar since October 2018. From October 2020 the project will extend to Simiyu Region covering facility-based and community-based HIV care and treatment services from October 2020 in collaboration and guidance from the Tanzania Ministry of Health, Community Development, Gender, Elderly and Children, Zanzibar Ministry of health and President’s Office Regions Authority and Local Government (PORALG). That said, Amref Health Africa -Tanzania is announcing the following positions to be filled for the project:

Position: Grant Assistant (2)

Location: Bariadi Office (1), Tanga Office (1)

Reports to: Regional Project Managers

JOB SUMMARY

Maintains Sub Grantees’ financial, accounting functions in order to meet the needs of the organization and the donor. S/he prepares financial statements, maintaining cash controls, providing financial reporting and analysis in support of the project. Support’s both Amref staff and subs grantees financial and budgeting, compliance and reporting functions.

SPECIFIC RESPONSIBILITIES

Financial control and accounting
- Keep the accounting system for tracking of expenses up-to-date;
- Collect and prepare invoices and Cash Transfer Requests for payment, post in accounting system, and process in the accounting/bank system;
- Prepare monthly finance reports, including budget vs actuals of the sub-grantees portfolio assigned;
- Ensure financial procedures for the Afya Kamilifu Project are kept updated under the guidance of Grants, Contracts and Compliance Specialist for local payments, cash management and general
- Prepare accurate and timely financial reports to donors as
- Review invoices and provide account codes, when appropriate, for proper project accounting.
- Work on cash flow forecasts for Sub Grantees Direct payments and payroll processing
Maintaining updated subgrantees employment contracts, and tracking all changes which occurs over a time of the project life
Tracking and maintain all the records of the payments processed directly by Amref Tanzania and accounts for compliance and adherence of donor and all necessary local policies
Manage and update all contractual engagements relating to benefits and statutory contributions and deductions
Managing the sub grantee’s payroll
Maintaining and updating all extra duty/allowances paid by Amref Tanzania
Compliance and Auditing
Ensure compliance of grants with CDC/procedures and donor rules/regulations, including all applicable policies and
Visit Sub grantees (Districts, FBOs, CSOs) in order to support financial management of grant-funded projects, conduct periodic compliance review of grant-funded projects
Support required audits as need arise and advice or recommend the execution of audit as per requirement.
Planning and executing compliance review to other sub grantees as per Amref SOPs
Grants and Contracts Management
Perform grant-related pre and post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes, reconciliations, re-budgeting and grant closeout functions as required
Maintaining and updating all sub grantees information, making sure that every sub grantee is having active contracts, sufficient funds for project implementations, active and signed sub agreements and sub grantees maintains project files
Other Duties as deem necessary and assigned

QUALIFICATIONS AND EXPERIENCE

The candidate must hold Bachelor degree in Finance or Accounting,
At least 4 years of work experience on Grant management and Experience working with donor-funded projects.
Should possess relevant NGO work experience in CSOs grants management The candidate should have proven abilities in managing CSOs grants, understanding of compliance management and managing relationship with partners
High level of integrity
Knowledge of finance, accounting, budgeting, cash flow forecasting, and cost control.
Skills in analyzing financial data and prepare financial reports.
Strong analytical skills in applying accounting principles of accounting and ensure that best practices are observed.
Knowledge of US Government funding such as federal government financial regulations preferably USAID financial rules and regulations
Ability to work independently with limited supervision.

HOW TO APPLY:-

If you meet the criteria given above and interested in the vacancies, please send an application letter and CV combined in as one document indicating your present employer and position, daytime telephone contact, names, and addresses of three referees. Amref will conduct interviews at Mwanza Office for the shortlisted Lake Zone Applicants and at Dar es Salaam Office for other shortlisted applicants. To be considered, your application must be received by 16.30 Hours August 17, 2020. Please mention the job title/vacancy name or use the job title as the subject line when applying for this position, failure to do that your application may not be retrieved. All correspondences should be directed to: Email: jobs.tanzania@amref.org. Direct application through mail or hand delivery will not be accepted.

Amref Health Africa is an equal opportunity employer and has a non- smoking environment policy; Women and People with disability are encouraged to Apply
“Amref Health Africa is committed to the principles of safeguarding in the workplace and will not tolerate any form of abuse, wherever it occurs or whoever is responsible”
Amref health Africa –Tanzania regrets that only short-listed candidates will be

Amref Health Africa Website