Issuing Clerk - 1 Position

Job Purpose

To receive and verify all goods from receiving section against GRN’s and the physical binning of all incoming goods according to specifications and quality requirement in the correct bins and locations. To receive reservations from users and issue items authorized by requisitioner to ensure that goods are issued to the correct department.

Specific Duties and Responsibilities

• Identifies and collects goods from the stores bins by following the first in first out policy and updating the stores bin cards by recording the quantity issued and the stock balances, as a service delivery
• Issues goods to users by counting, weighing, or measuring them to ascertain the correct quantity against the requisitioned quantity and ensuring the requisitioner signs on the requisition to acknowledge receipt of the issued goods.
• Captures all issues and return notes into the ERP system daily to update stock records and archives accordingly.
• Identify stock on hand discrepancies and flag to the Inventory Operations Specialist for consideration during stock adjustments.
• Identify items that are deteriorating in quality or have expired and flag these goods to the Inventory Operations Controller as a possible recommendation for obsolescence –
• Report to the Inventory Operations Controller MIDs which are out of stock, but on demand for replenishment daily.
• Ensure goods that are to leave the operations are issued out with the appropriate documentation (i.e. gate pass)
• Ensure that special stock is always kept under controlled security.
• Advises users about receipt of Order as required (OAR) items to ensure all goods are collected within 30 days in accordance with Illovo audit requirements.
• Print daily issues report and promptly deal with issues raised by engaging with relevant stakeholders.
• Review issuing procedures and recommend changes to improve efficiency and productivity.
• Maintain housekeeping of designed issuing area and general stores (5s)
• Adhere to Illovo’s procedures, policies and guidelines including without limitation, those relating to SHERQ, Competition Law, Ant-Bribery and Corruption

Job Qualification and Experience

• Bachelor’s degree or Diploma in Procurement, Logistics and Supply Chain Management or equivalent
• 1-2 years’ experience in general stores
• Certificate in Purchase and Supply Chain is an added advantage
• Strong communication skills with experience in engaging with stakeholders at all levels.
• Computer literate
• Strong numerical and analytical skills

Terms of Service:

The successful candidate will be engaged on a Permanent contract. All interested candidates, who meet the above requirements, please apply for the position on or before 11th November 2024. Only shortlisted candidates will be contacted. Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.