Org. Setting and Reporting

This position is located in the Registry/Judicial Records Unit (JRU). The incumbent will work under the general supervision of a designated officer in the JRU and reports to the Head of the JRU.
*Appointment of the successful candidate to this position will be subject to budgetary approval.

Responsibilities

• Perform the role of Court Usher in judicial proceedings, and support the work of the designated Court Officer.
  
• Process and distribute transcripts, ensuring relevant security classifications.
  
• Process and execute requests for assistance (“RFAs”) and judicial records related requests from the Chambers, Office of the Prosecution, Defence parties, Registry, other IRMCT sections, National
  Jurisdictions and other external parties.
  
• Inform and follow-up with internal and external parties and requestors on procedures for judicial filings and RFAs.
  
• Execute Chamber’s orders related to judicial records, e.g. changes to security classifications under the supervision of the JRU Associate Legal Officer (“ALO”) and/or Head of JRU.
  
• Conduct quality control and ensure relevant security classifications in preparation for migration of exhibits from eCourt to the Unified Judicial Database (“UJDB”) following completion of a case.
  
• Process and distribute judicial filings, ensuring relevant security classifications under the supervision of the ALO and/or Head of JRU.
  
• Maintain UJDB and RFA databases.
  
• Conduct research and analysis of collected and stored JRU related information.
  
• Participate in JRU related meetings, workshops and discussions.
  
• Participate in the development of JRU related policies, procedures and guidelines.
  
• Perform other duties as required.

Competencies

• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Demonstrates commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
  
• Teamwork – Works collaboratively with colleagues to achieve organisational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  
• Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent.

Work Experience

Six (6) years of progressive work experience in the field of document management.
Courtroom experience and experience in application of eCourt and NEMS is highly desirable

Languages

English and French are the working languages of the IRMCT. For the post advertised, fluency in oral and written English is required. Working knowledge of French and/or Kinyarwanda is an asset.