Architects and Quantity Surveyors Registration Board is a government institution enforcing Architects and Quantity Surveyors (Registration) Act No.4 of 2010; among its function is to register and regulate the conduct of Architects, Quantity Surveyors, Allied Professionals and their practicing firms.

OFFICE MANAGEMENT SECRETARY (1 POST):

Report to Assistant Registrar, Finance, and Administration.

QUALIFICATIONS:

Holder of Form IV certificate or Form VI with principal passes in English and Kiswahili with credit passes in Kiswahili and English, plus 100/120 w.p.m. shorthand in English or Kiswahili and 50 w.p.m. typing, tabulation and manuscript stage III, secretarial duties and office procedure stage II and has completed advanced computer course from a recognized institution. Also should have a diploma in relevant field with working experience of not less than three years in a similar position.

DUTIES AND RESPONSIBILITIES:

(i) Types all material as directed

(ii) Co-ordinates all office needs and requirements,

(iii) Receives and distributes letters to respective officials;

(iv) Keeps minutes/ records of meetings.

(v) Arranges appointments and attends meeting where necessary and writes minutes; (vi) Receives telephone calls and take messages

(vii) Handles travel arrangement on duty for senior officers and other members of the unit/department

(viii) Ensures expedient, accurate and clean execution of duties

(ix) Ensures that copies of letters are filed in relevant files

(x) Types confidential letters, minutes, circulars, certificates charts and stencils

(xi) Ensuring cleanliness of the office(s) she works and those of the officers he/she works with (xii) Takes proper care of facilities and equipment under her charge.

SALARY SCALE: As per the Scheme of Service of the Board.

MODE OF APPLICATION:

Eligible persons are requested to submit their handwritten applications to the undersigned on or before 20th February 2018 at 4.00 p.m.in sealed envelope marked ‘application for employment as Office Management Secretary’ including certified copies of academic and professional certificates, transcripts and signed current curriculum vitae, with names and contact addresses of three informed referees.

Registrar,

Architects & Quantity Surveyors Registration Board,

P. O. Box 72673, TEL: 2110292, Fax 2117535,

TETEX H’SE PAMBA RD. 2ND FLOOR, DSM.

E-mail: info@aqrb.go.tz Website: www.aqrb.go.tz