They will be providing secretarial services to heads of departments and administer departmental/regional office support functions.

Duties and Responsibilities:

1.       Handling office guests visiting Fund’s Offices, handling their inquiries, directing them to appropriate person according to their needs.

2.       Opening, reading, routing and distributing incoming emails and other documents and preparing answers to routine letters

3.       Handling office telephones and providing necessary required information.

4.       Arranging different office conferences and meetings

5.       Composing, typing and distributing meetings notes, routine correspondences, and reports  

6.       Assisting in making preparation for departmental meetings.

7.       Ensures safe custody of the documents and cleanliness of the office.

8.       Facilitating, arranging appointments and preparing documents.

9.       Locating and attaching appropriate ­les to incoming correspondence requiring replies

10.   Maintaining office schedules and event calendars

11.   Making copies of correspondence and other printed materials  

12.   Scheduling and confi­rming appointments for clients, members, and supervisors

13.   Setting up and maintaining paper and electronic ­ling systems for records purpose

      Education/Professional Quali­fications Required:

• Diploma in Secretarial studies from an accredited training institution;

• Certificate of secondary education examination with passes in English and Kiswahili;

• Must have shorthand / Hatimkato speed of 100 w.p.m. as well as typing speed 50 w.p.m.; • At least two years of experience in a similar job

• Strong and good organization and customer service skills;

• Computer skills (Should be very good in Microsoft Word, Excel and PowerPoint);

• Strong interpersonal and communication skills;