inSupply Health is Hiring: Procurement and Admin Assistant

Position Overview

Deadline of Application: 12 March 2026
Position Type: 2 Years, Fixed Term
Company/Division: inSupply Health
Hiring Manager: Senior Officer, Administration Logistics & Procurement
Location: Dar Es Salaam, Tanzania

About inSupply Health

inSupply Health is an East African health advisory firm dedicated to designing people-centered, scalable, and sustainable supply chain solutions. We are committed to optimizing data visibility and use, enhancing workforce development, and driving continuous performance improvement. As a social enterprise, inSupply Health balances business sustainability with its social mission, aiming to transform short-term supply chain fixes into long-term, sustainable solutions that extend beyond specific projects or funding streams. Our core focus is democratizing access to high-quality, affordable, and contextually relevant supply chain learning and innovations, empowering local and regional actors to enhance the performance and efficiency of their supply chains and health systems, ultimately leading to better health outcomes.

Headquartered in Nairobi with an office in Dar es Salaam, inSupply Health is affiliated with JSI Research & Training Institute, Inc. (JSI). Our team of dynamic local consultants collaborates closely with public and private sector clients to develop optimized, responsive, and resilient supply chain systems. These systems are crucial for delivering essential health products, including antimalarial and HIV medications, vaccines, and contraceptives, in challenging environments. We are innovators, adapting proven commercial sector methodologies to local contexts and co-creating solutions with our clients to ensure they have the ownership, capacity, and tools for independent, long-term implementation and continuous improvement.

Who We Are Looking For

We are actively seeking a motivated and detail-oriented Procurement and Admin Assistant to join our vibrant team in Dar Es Salaam, Tanzania. This role is pivotal in supporting the Senior Officer, Administration Logistics & Procurement in the effective management and execution of all procurement activities. The Procurement Assistant will be instrumental in sourcing, purchasing goods and services, cultivating strong vendor relationships, and ensuring that all procurement processes are characterized by efficiency, cost-effectiveness, and strict adherence to company policies and regulatory frameworks.

The Ideal Candidate

The ideal candidate is a self-driven, highly motivated professional with a keen eye for detail and a passion for operational efficiency, cost-effectiveness, and ethical sourcing practices. They will possess a strong foundation in procurement, with demonstrable experience in developing tools and processes that optimize performance, manage vendor relationships effectively, and ensure unwavering compliance. This individual will be a cornerstone of our operational success, contributing significantly to sourcing essential goods and services, nurturing supplier partnerships, and upholding organizational policies and regulatory requirements.

Key Responsibilities

• Procurement Execution: Assist in the implementation of procurement strategies to align with and meet organizational needs.

• Vendor Relations: Cultivate and maintain robust relationships with suppliers to guarantee the quality and reliability of goods and services.

• Contract Administration: Supervise contract execution, ensuring full compliance with company standards and legal mandates.

• Compliance: Guarantee that all procurement activities rigorously adhere to all relevant laws, regulations, and organizational policies.

• Cost Management: Actively identify and support initiatives aimed at cost savings and improved operational efficiency.

• Procurement Documentation: Maintain meticulous and accurate records, including comprehensive vendor files, purchase orders, and executed contracts.

• Logistics Coordination: Manage staff movement planning, facilitate flight bookings, and coordinate transportation arrangements.

• Market Research: Conduct thorough market analysis to provide informed insights for strategic procurement decisions.

• Risk Mitigation: Identify potential risks within procurement processes and support the implementation of effective mitigation strategies.

• Team Collaboration: Work collaboratively with various teams to understand and effectively address their unique procurement requirements.

• Sustainability and Ethics: Champion and promote sustainable and ethical practices throughout all procurement processes.

• Administrative Support: Undertake and manage additional administrative tasks as required to support the team's overall function.

• Other Duties: Perform any other assigned tasks as directed by management.

Qualifications

The ideal candidate should possess the following:

• Education: A Bachelor's degree in Supply Chain Management, Business Administration, Finance, or a closely related field.

• Certification: A professional certification in procurement (e.g., CIPS, registered under PSPTB) or be actively pursuing such certification.

• Experience: A minimum of 2 years of relevant experience in a procurement role, with a preference for experience within NGOs or consulting environments.

• Software Proficiency: Experience with MS Dynamics or any ERP system powered by MS Dynamics is considered a significant advantage.

Desired Competencies

• Exceptional negotiation and contract management skills.

• Proficiency in utilizing procurement software and systems.

• Strong analytical and problem-solving capabilities.

• Proactive, self-motivated demeanor with the ability to work autonomously.

• Commitment to ethical conduct, transparency, and continuous learning.

• Adaptability to evolving business needs and procurement challenges.

How to Apply

This is a Full-Time position based in Dar Es Salaam, Tanzania.

Interested candidates are invited to submit their CV and a compelling cover letter on or before 12 March 2026 via the following link:

Procurement and Admin Assistant – Dar Es Salaam, Tanzania

Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.

Equal Opportunity Employer and Child Safety Commitment

inSupply is an equal opportunity employer. We celebrate diversity and are dedicated to fostering an inclusive work environment. We do not discriminate based on age, gender, disability, religion, ethnicity, or any other protected characteristic. Women and minority candidates are strongly encouraged to apply.

inSupply Health is a child-safe organization committed to safeguarding and promoting the well-being of children. We implement rigorous recruitment procedures to ensure the suitability of our staff for roles involving interaction with children.

Please Note: inSupply Health does not charge any fees at any stage of the recruitment process.