Job title: Procurement and Logistics Assistant

Location: Tabora

Reporting to: Finance and Administration Coordinator

Dotted Line manager: Procurement and Logistic Manager

Summary

Procurement and Logistics Assistant is responsible for coordination and facilitation of goods and services logistics, Tax exemptions and refund processing in accordance to donor requirement, reporting, invoice management and purchase requests processing under supervision and guidance from the Procurement and Logistics Manager.

Essential Duties And Responsibilities

• To ensure that all office mails are delivered on a timely fashion to specified destinations by user department and maintain effective communication and coordination with user department and the contracted courier company.
• To prepare, coordinate and follow up of all VAT exemption/refund application forms at donor’s office and the government offices on a timely manner and ensure proper filling of the granted exemptions is maintained in a sequential manner.
• To ensure coordination with Administration department regarding maintenance/ repair of office vehicles and ensure the required documentation as per the foundation policy is properly maintained.
• To ensure coordination of invoices management process to finance department by updating the invoice tracker, maintain and update its dispatch book and maintain the P&L copies in files sequentially.
• To process purchase requests to purchase orders using the Foundations prequalified vendors in accordance to the foundations procurement policy under the guidance of the P&L Manager and produce orders expedition summary reports on weekly basis.
• To execute any other duties as may be assigned by his/ her supervisor

Required Qualifications

• Bachelor’s Degree or Advanced Diploma in Procurement and Supply Chain Management.
• Professional registration with PSPTB is required.
• Knowledge and experience with US donor’s rules and regulations in desired.
• Knowledge with electronic procurement systems is desired.
• At least two years’ experience in the related field

Knowledge, Skills, And Abilities

• Prior experience in Procurement and Logistics Management is an added advantage
• Good oral and written communication skills
• Knowledge and experience with US donor’s procurement and reporting rules and regulations in desired.
• Knowledge with electronic procurement systems is desired.
• Prior experience and knowledge in processing Tax exemptions & refund will be an added advantage

How To Apply

Qualified candidates should submit a CV, cover letter and relevant certificates explaining how the experience detailed in the CV will contribute to the requirements of the position and references to EGPAF.

Submissions To Be Sent To

The Senior Human Resource Manager,

Elizabeth Glaser Pediatric Aids Foundation,

P.O. BOX 1628,

395 Ursino Park , Mwaikibaki Road, Morocco

Dar es Salaam, Tanzania.

Or e-mail: [email protected]

Closing date: 09 th February 2018.