Procurement and Logistics Officer BURN Dar es Salaam, Tanzania
Full-Time
30th April 2024
1291

About the role

BURN is looking for a Procurement and Logistics Officer who will play a crucial role in managing the procurement process and ensuring efficient logistics operations in our Tanzania office.

The role involves a combination of strategic planning, coordination, and attention to detail.

Duties and Responsibilities:

Procurement Responsibilities

  • Place orders with various local and international suppliers and ensure proper follow-ups from the time the order is placed to receipt to ensure timely delivery.
  • Prepare and conduct Requests for Quotations (RFQs) and review quotations, Bid Analysis
  • Undertake negotiations with suppliers for value for money.
  • Undertake research and due diligence on potential vendors.
  • Compare and evaluate offers from suppliers.
  • Monitor stock levels and place orders for replenishment as needed.
  • Process end-user requests to Procurement Requests and Purchase Orders and follow up for approvals.
  • Coordinate with warehouse staff to ensure proper storage planning for planned inbound deliveries.
  • Ensure good communication, procedures and relationships are maintained with suppliers.
  • Ensure coordination with engineering and warehouse teams for specifications and procurement/replenishment of spares, consumables, and parts.
  • Undertake online purchases in conjunction with the finance department.
  • Ensure filing of all procurement documents.
  • Update weekly cash needs for cash planning. Plan for supplier payments based on negotiated terms.
  • Undertake vendor appraisal and performance analysis.
  • Maintain an updated Preferred Supplier List
  • Any other roles as assigned by the supervisor.


Logistics Responsibilities

  • Bid analysis of import and export quotes for inbound and outbound shipments.
  • Process export documents for all shipments of products out of Tanzania
  • Track all inbound and outbound shipments including courier from point of dispatch to receipt, update status and maintain records of the same. Communicate and update stakeholders about shipment status.
  • Drive cost efficiency and reductions in logistics for BURN Manufacturing.
  • Coordinate and undertake documentation for all inbound and outbound shipments.
  • Coordinate with the distribution team on the use of company trucks and vehicles for reverse logistics for inbound shipments.
  • Undertake filing and proper keeping of records related to inbound and outbound logistics.
  • Coordinate inbound and outbound shipment of parts, samples, spares etc using courier providers and track delivery.
  • Address shipment delays and challenges with customs, shipping lines and pertinent stakeholders.
  • Follow up on timely clearing of shipments and offloading at the planned destinations.
  • Ensure accurate documentation for all inbound and outbound shipments.
  • Handle freight consolidation, cost analysis, routing, and scheduling logistics.
  • Follow up closely with the clearing and shipping agencies regarding the shipments and delivery of all cargo.
  • Analyse logistics challenges and suggest solutions.
  • Source for most competitive transport, logistics and shipping lines and onboard.


Skills and Experience:

  • 3 Years of hands-on experience in Procurement
  • Degree in Supply Chain, Procurement or equivalent
  • Good skills in Excel spreadsheets.
  • Proven experience in handling imports.
  • Hands-on experience with ERP systems – preferably Microsoft NAV
  • Critical thinking and problem-solving skills
  • Willing to put in extra hours to meet goals.


Qualified Female Candidates encouraged to Apply

BURN does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other fees)

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