Job Title: Procurement Officer

Reporting Line: Finance Manager

Location: Dar Es Salaam, Tanzania

Department: Finance

Date: 8th July 2024

ABOUT EQUPOINT

EQUPOINT was founded in 2013 and specializes in the Internet of Things (IoT), Utility Monitoring, Security and Safety Solutions, Software and Hardware design and development and other monitoring solutions. The company works with multiple public and private entities and is well known for being Committed, Passionate and having a hands-on approach to delivering First Class Services and Solutions to its clients. Equpoint Properties LTD has diversified projects including but not limited to vehicle tracking, fleet management solutions, and Human Resource service.

POSITION OVERVIEW

The Procurement Officer is primarily responsible for asset and inventory management. Under the supervision of the Finance Manager, the Procurement Officer is responsible for managing the daily procurement activities from the request to the delivery of goods, works, and services.

QUALIFICATIONS AND EXPERIENCE

• Bachelor's degree in procurement, business, finance, or related field.
• 2-5 years of previous experience in the procurement or purchasing department.
• Experience in industry procedures, costs, and terms.
• Knowledge of sourcing and procurement techniques as well as dexterity in "reading" the market.
• Proficient computer skills, including Microsoft Office Suite.
• Experience in compiling and following strict budgets.
• Able to multitask, prioritize, and manage time efficiently.
• Procurement Software and Asset Software experience is essential.
• Knowledge of Accounting Software and ERP is an added advantage.

COMPETENCIES

• Strong interpersonal and communication skills.
• Mature, empathetic, and professional.
• Independent self-starter with attention to detail.
• Possesses integrity and ability to maintain accurate and confidential records.
• Able to collaborate with and motivate others.
• Amicable.
• Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines.

PRIMARY RESPONSIBILITIES

1. Assist in the selection of appropriate suppliers and contractors, to promote good procurement practices with due regard to sustainability, ethical purchasing standards, and costing.
2. Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis.
3. Work with internal stakeholders (managers and staff) to determine procurement needs, quality, and delivery requirements.
4. Responsible for order placement timing, supply/demand alignment, material replenishment, and supplier performance.
5. Monitor, evaluate and improve supplier performance, according to an appropriate Service Level Agreement, on a continuous basis.
6. Control and monitor expenses against approved budgets.
7. Develop sourcing strategies.
8. Cost-saving budgeting and targeting.
9. Set and plan how to achieve supplier accreditation and service-level management.
10. Payment terms negotiation, optimization, and management.
11. Maintain contracts with vendors.
12. Review inventory and update as required.
13. Receive orders from various departments.
14. Initiate and keep track of orders.
15. Receive, inspect, and distribute orders.
16. Reconcile or resolve order discrepancies with supplies.
17. Monitor delivery times to ensure they are on time.
18. Maintain good relationships with suppliers and renegotiate prices on a regular basis.
19. Coordinate annual overseas orders.
20. Barcode assets and update the asset register.
21. Semi-annual asset stock take.
22. Accounts to be submitted for payment to vendors on time.
23. Make or purchase policy analysis and recommendations.
24. Lease or purchase policy evaluation and recommendation.

APPLICATION

Please send your Cover Letter and CV as a single document (in PDF format) before 20th July 2024; to career@equpointproperty.co.tz (please mention ‘Procurement Officer’ as a mail subject).