Overview

Job Title: Programme Administrator

Program: Modelling Inclusive Pre-primary Education (MIPE)

Location: Dar es Salaam

Reports to: Programme Manager

Contract: Fixed Term Contract -1 year

Closing date: 06 January 2020

Disabled candidates are particularly encouraged to apply and as a ‘disability confident employer’ADD guarantees to interview all disabled candidates who meet the minimum criteria.

KEY RESPONSIBILITIES:

In consultation with and guidance from the Programme Manager, the Programme Administrator will:

Assist in MIPE programme activities especially organize and coordinate program events/meetings (internal and external),
Support programme team in preparing logistics support for seminars and workshops
During meeting, ensure that payment for the meeting organized by programme team are done properly and documented.
Ensure all programme and office files, letters and other programme documentations are well kept and organized.
Undertaking basic office management task such ordering supplies and equipment, maintaining stocks of stationeries, arrange trips for projects personnel, maintains front office desk.
Receive all visitors and link them with appropriate staff to fulfil their needs.
Assist and ensure that there is efficiency in day to day office operations such as; office supplies, cleanness, office attendant services and other related functions.
In coordination with finance and operations, ensure and maintain proper documentation of all office correspondence.
Support programme team and other management task upon request of Programme Manager and Head of Finance & Operations.
Support the monitoring of programme activities including assisting in data collection and data entry as a way of generating an evidence based and MIPE delivery
In collaboration with the team, support the preparation of advocacy materials’ including policy briefs, position papers, communication message and any other material relevant to the on-going campaign.

Skills, Knowledge and Qualifications:

A bachelor’s degree from recognized University or college in social related field
Participate actively in organisation-wide learning and other joint activities
Good communication with knowledge in computer applications.
Basic budgetary management skills;
Ability to manage self, managing emotions and respect for others,
Basic understanding of programming, planning and reporting
Ability to work in a fast-paced team; good interpersonal skills; creative and flexible and sense of humour

Financial responsibilities

Setting up and overseeing component’s budgets;
Develop and submit activity budgets for MIPE project activities implementation
Submit activity (financial) reports to the finance department within the authorised time frame and donor requirements.

Safeguarding responsibilities

Ensure familiarity, and compliance with, ADD’s Child and Vulnerable Adults Safeguarding policy and undertake training as required. In particular:
Contribute to creating and maintaining an environment (including within ADD) that prevents safeguarding violations and promotes the implementation of ADD’s policy
Report any concerns or suspicions regarding safeguarding violations by an ADD staff member or associated personnel to the appropriate staff member.

Job specific:

Commitment to ADD’s overall aims, principles and policies including demonstrable commitment to gender equality and equal opportunities and child safeguard policy in all aspects of ADD’s work
Ability to be persuasive, charming, and or charismatic and resilient
Knowledge and experience in working with people with disability and their networks

Interested candidates should send their application (consisting of Covering letter, CV) to; the following physical address;

The Country Director, ADD International, Tanzania (Action on Disability and Development) Mikocheni B; Plot No. 556, House number MKC/MCB/84; Viongozi Road, Kinondoni District, Dar es Salaam OR submit through post office; P.0 Box 33659, Dar es Salaam. Only shortlisted candidates will be contacted.

ADD International Website