Purpose of the position

To provide high-quality support to PEPFAR Tanzania FBO initiative project team for the effective running of the office and activities/events. Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others

Major Responsibilities

Create and update training/workshop calendars to ensure effective coordination
Liaise with relevant project staff to prepare/arrange meetings/workshops/training venue, materials, and logistics.
Support documentation of training/meetings/other program events and ensure reports/minutes are compiled, submitted and filed.
Handle master list of all visitors/support staff coming to WV Mbeya Office.
Coordinate and facilitate timely hotel reservations, ground transport and facilitate international/local flight bookings for staff/visitors based on their flight details.
Handle incoming mails and draft routine correspondence in response to inquiries including providing guest with general country information through email, brochures, phone etc as per policy.
Orient visitors on adult and child safeguarding policy standards and ensure signed forms are filed. Ensure security briefing is done to visitors.
Collaborate with Senior Grants and Finance Officer in preparations of participants documents for payments during project activities.
Support Senior Grants and Finance Officer on procurement issues and ensure steward use of the supplied items.
Receive parcels and support proper distribution as per distribution lists

Other Competencies/Attributes:

Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Effective communication and interpersonal skills

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Minimum Qualification required: Bachelor degree in Community Development/Business Management and Administration or related fields.
Experience: 2 yrs in related fields
Preferred: At least 1-year of experience working with International NGOs
Technical Skills & Abilities:
Computer skills in Excel software, Microsoft Word, e-mails.
Knowledge of Database management
Good planning and organizational skills
Ability to maintain effective working relationships with all levels of staff,
Ability to communicate in both Kiswahili and English
Ability to analyze data

Other Competencies/Attributes:

Must be a committed Christian, able to stand above denominational diversities.

Perform other duties as required.

Working Environment / Conditions:

Work environment: Office-based
Travel: 5% Domestic travel is required.

On-call: 40%

World Vision International Website