JOB SUMMARY:

To ensures that files and document registers are secure and maintained.

DUTIES AND RESPONSIBILITIES:

i.Opening new and or temporary file(s)

ii.Closing of files and keeping them in such a way it is easy to find when required

iii.Binding of office documents such as office reports, books, documents

iv.Receiving and sorting of in-coming and outgoing mails for filing purposes and record them in relevant register for circulation and dispatch to MSD officers and outside MSD

v.Prepare file register and perform daily follow up on file movement with respective officers

vi.Arranges files and records in racks and cabinets in the registry or archives as well as performing classification of records and documents and box them accordingly.

vii.Deals with requests for documents and records from other organizations.

viii.Conducts daily file census and circulates flimsy file to authorized officers.

ix.Distributing subject mails and invoices to the respective officer in their respective files

x.Perform storage of all consumables as well as manage and attend to all material issue requests

xi.Distributes all outgoing correspondence

xii.Perform any other duties as assigned by the supervisor

QUALIFICATION AND EXPERIENCE:

i.Holders of Diploma in Records Management, Information Science or its equivalent from a recognized institution, 

ii.On-the-job training

iii.Computer packages for database creation and management .

REMUNERATION: Salary Scale MSDS 4