OVERVIEW
UONGOZI Institute seeks to inspire leaders and promote the recognition of the important role of leadership in sustainable development within Africa.
Located in the President’s Office, United Republic of Tanzania, UONGOZI Institute provides training to leaders from Tanzania and beyond, organizes high-level policy forums and dialogues, and carries out research on leadership and sustainable development.
UONGOZI Institute is currently seeking to recruit a Records Management Officer to manage the Institute’s records and archives.
MAJOR ACTIVITIES
- Maintain records management system, including the maintenance and management of active and archived records
- Maintain organizational security and confidentiality of information in accordance with the policy
- Accurately record, file and distribute all inward and outward correspondences including mail, faxes, email, and internal correspondence
- Prepare and supervise Institute control books to ensure the accessibility of records
- Assist Staff with requests to locate and retrieve information
- Assist in the training of internal users on records management systems and processes
- Assist with administrative duties as required
- Prepare reports as required
- Any other relevant assignment as directed by the supervisor
KEY OUTPUTS
- Timely file movement
- Filling system managed
- Records register updated and maintained
- Records policy adhered
SKILLS/COMPETENCIES REQUIRED
- Excellent written and oral communication skills
- High level of integrity
- Customer focused
- Analytical and problem-solving skills.
- Business understanding
- Good interpersonal skills o Ability to work as part of a team
- Proficient in the use of computers and computer software relevant to the position
MINIMUM QUALIFICATIONS
- Bachelor Degree from a reputable institution in Records and Archives Management or equivalent qualifications on the related field. A Master’s degree in Records and Archives Management will be an added advantage.
- Consistent and relevant work experience in Records and Archives Management for not less than three (3) years.
- Knowledge in Computerized Filing Systems;
- Fluency in English and Kiswahili is an essential requirement.
REMUNERATION
An attractive remuneration package will be offered to the successful candidate.
HOW TO APPLY
Interested candidates should submit:
- An application letter and detailed Curriculum Vitae (CV).
- Contact details for three referees,
- Copies of certificates.
Your application must be received by April 08th, 2019 to the address below, with the subject line, RECORDS MANAGEMENT OFFICER:
Chief Executive Officer UONGOZI Institute
Plot No. 62, Msasani Road, Oysterbay
P.O. Box 105753
Dar es Salaam, Tanzania
OR via Email: recruitment@uongozi.or.tz,
UONGOZI Institute is an equal opportunity employer.
We regret that we will not be able to contact unsuccessful applicants.
