CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Senior Awards Manager is responsible for delivering an efficient and effective award management function. They will lead award management for all programmes and develop best practice award management processes across the Tanzania Country Office. The role has three main aspects to it: lead and develop the Country Office award management effort; capacity building of staff, and contributing to the development of best practices systems and processes.

The role offers a leadership opportunity for an individual highly experienced in grants management, business development, and donor communications. It requires an individual capable of providing strategic leadership to a dynamic team which is responsible for supporting ambitious fundraising targets as well as the management of a portfolio of awards currently valued at $14Million USD. The role would be highly suited to someone who has extensive internal audit experience.

The individual will be responsible for working with all other teams in the Country Office to develop the capacity of all staff and provide on-the-job support to develop an awards management process that supports Save the Children quality standards.

The individual will play a strong coordination role across the Save the Children global network and with donors to identify funding opportunities. They will co-ordinate development of high quality proposals that are reflective of Save the Children and donor strategic objectives, ensuring proposal budgets are accurately costed. During implementation they will provide support and information to the technical and field-based teams to deliver donor compliant awards and high quality and timely donor reports.

The maintenance of systems, processes and day to day management of the team will be a primary function of the Senior Awards Manager. The individual will play a key role in the development of a culture that promotes the primacy of ensuring Save the Children delivers high quality programmes whilst always seeking to improve national staff capacity to take on roles currently held by international staff.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Country Director

Staff reporting to this post: Awards Manager

Budget Responsibilities:

Role Dimensions: Project cycle management, Member and Donor Relationships, Reporting

KEY AREAS OF ACCOUNTABILITY :

Developing self and others; Networking

-       Building a high performing award management team to support good practice and high-quality delivery across the Country Office

-       Lead Award Management related capacity building both within the AM team and for other relevant staff members including budget holders

-       Develop strong relationships with the region, center, members and other Award Directors in the region; escalate issues through the correct channels when required

Communicating with impact:

-       Provide strategic support to the CD on all aspects of award management including pipeline management and donor compliance; champion Award management at the Country Office

-       Lead the coordination of proposals, working with PDQ, Finance, and Operations to produce high quality, fully costed proposals

-       Ensure the production of high quality and timely reports that accurately reflect the impact achieved and lessons learned during the implementation of an award

-       Build and maintain relationships with relevant networks and award management staff of similar organizations in the country, as well as local representatives of donor organizations

Compliance (systems, processes & donor):

-       To engage globally on the development of Save the Children systems and processes and the sharing of best practice

-       To ensure that the Award Management System (AMS) is effectively maintained and up to date for all awards and sub-awards including authorization and document retention

-       To ensure that key staff (including partners) have a clear understanding of donor compliance requirements throughout the project management cycle and that there is a complete audit trail of the implementation and reporting for all awards

Monitoring and analysis:

-       Working in collaboration with the Finance Director and SMT, ensure the CO has a clear framework for master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, ensuring alignment between the master budget and funding tracker.

-       Using strong financial analysis skills to oversee the award portfolio and pipeline

-       To work in collaboration with the finance department and provide technical advice regarding strategic donor costs allocations with a view to minimising compliance issues where possible

Leadership, portfolio management & strategy

-       Define the strategic direction of the awards management unit and undertake effective planning that supports the unit to establish and maintain an efficient and  effective awards management process

-       To use key performance indicators and other management information to identify and address  operational issues that could impact negatively on the delivery of programmes

-       Work with SMT to engage with donors and identify possible funding opportunities in line with CO strategy

-       To support the development of a Country Office funding strategy that enables proactive engagement across Save the Children globally and with donors to secure funding opportunities in a timely manner, making recommendations and flagging issues to Senior Management

-       To provide detailed analysis of current/ pipeline awards to senior management

-       To engage with Save the Children globally and provide information to support the building of professional relationships with donors to identify strategic fundraising opportunities

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS 

• Masters or equivalent degree in International Development or Business and Administration

EXPERIENCE AND SKILLS

Essential

• Excellent planning, management, and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
• Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions
• Extensive experience with NGOs with increasing responsibilities including a proven experience of establishing and running the award management function in the field
• Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level
• Well-developed skills in staff management.  Proven coaching and capacity building skills
• Understanding of the financial aspects of award management, and understanding of operations and programming
• Very strong attention to detail, problem-solving skills, and ability to analyse trends
• Ideally suited to someone with a strong senior internal audit background
• Computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems)
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
• Strong communication (written and spoken) in English, and strong interpersonal skills, with experience in managing multicultural teams

Desirable

• Experience with award management policies, procedures, and systems and Save the Children’s award management system (AMS)
• Understanding of financial reporting from Save the Children’s accounting software  (Agresso)
• Experience of Project Management, M&E Management or Funding Coordination

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.