Background

Deloitte Tanzania has been awarded a contract to implement a Comprehensive Client-Centered Health Program HIV/TB LOC (C3HP) in Southern regions in Tanzania. This is a five year project (November 9, 2021 to September 30, 2026) funded by the American People through USAID aiming at supporting the Government of Tanzania’s (GOT) Ministry of Health and Social Welfare, Elderly and Children (MOHCDGEC) and the President’s Office- Regional Administration and Local Government (PORALG) at the central level and in target Mainland regions to deliver high quality integrated HIV and TB prevention, care and treatment services that will improve health outcomes, particularly for youth and children. The program intends to increase the demand for and use of quality integrated HIV and Tuberculosis services in Iringa, Lindi, Morogoro, Mtwara, Njombe, and Ruvuma regions by improving access to quality services in both facilities and the surrounding communities, promoting positive health seeking behaviors among Tanzania’s population, and enhancing the overall policy environment for HIV & TB service delivery.

Deloitte is therefore seeking for experienced, self-motivated, a highly competent individual with exemplary ethical conduct to join the C3HP program as Senior Grants Officer.

Job Purpose

Coordinate the grants making process for the sub-grantees. Facilitate the fund disbursement as per the approved budget, monitor the implementation of sub grantee activities and build the capacity of the sub grantees to ensure effective management of funds and timely reporting.

Key Responsibilities

Coordinate and supervise the work of the Grants and Finance Officers.
Prepare the monthly and quarterly work plans.
Coordinate the grants making process from solicitation to contracting which includes review/ preparation of their proposals and budgets.
Request funds on behalf of the sub grantees based on the work plans for their day-to-day activities.
Review accountabilities monthly after funds disbursement and retirement by the sub grantee and check that activities were carried out as per the approved budget.
Prepare payroll on behalf of the sub grantees and process statutory payments in a timely manner.
Collect and review bank reconciliations from the sub grantees.
Process mobile payments for sub grantees for various program activities.
Prepare budgets for trainings, meetings and coordinate venues for training.
Process vendor payments by preparing payment sheets.
Ensure all trackers are completed and submitted within agreed deadlines (Advance vs. Accountability Tracker, Statutory Deductions Tracker, Volunteers Allowance Tracker, Bank Reconciliation Tracker, Daily Mobile Payments Tracker/Register, etc.).
Build the capacity of the sub grantees on the application of the USAID financial rules and regulations for the implementation of program activities.
Ensure the Sub grantees Fixed Asset Register is up to date and verifications are done annually.
Ensure smooth and proper management of the audit process from initiation, field visits, responding to issues and exit (sign off) meetings at all levels.
Prepare weekly reports for the grants team weekly update sessions on sub grantees.
Prepare an expenditure analysis report on a monthly basis.
Conduct supportive supervision visits for assigned sub grantees (portfolio) on a quarterly basis.
Prepare quarterly grants and finance reports on the sub grantees’ performance and submit to the Grants Manager.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration or related field
A minimum of three years relevant working experience
Good knowledge of USAID rules and regulations
Good knowledge of grants management

If you believe you are the right candidate for the job, submit a cover letter including your current and expected remuneration, detailed CV, copies of your academic certificates and transcripts, and three referees to C3HP@deloitte.co.tz. For your application to be considered, it MUST quote the job title, reference number and your preferred region on the email subject line. Submission deadline is 10th December 2021 at 4:30 p.m. Hard copy applications will NOT be accepted.

This position is on a one-year renewable contract, subject to performance and availability of funding from the donor. The job offer is conditional to successful vetting, including professional reference checks and limited lifestyle audit.

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