Join us in our efforts to end the HIV epidemic in Tanzania. Be part of the winning team to advance global health and save the lives of people living with HIV.

About HJFMRI Tanzania Program

The Walter Reed Program Tanzania (WRP-T) is a collaborative effort that supports PEPFAR funded HIV prevention and treatment activities in the Southern Highlands and within the Tanzania People’s Defense Forces (TPDF). HJF Medical Research International, Inc. Tanzania (HJFMRI-T) is a local non-profit that has supported these efforts since 2004 for the Walter Reed Army Institute of Research (WRAIR). PEPFAR activities are conducted in close collaboration with the Tanzania Ministry of Health, Community Development, Gender, Elderly and Children; and the President’s Office of the Regional Administration and Local Government (PORALG), through the Regional and Council Health Management Teams.

HJFMRI-T provides care and treatment to people affected by HIV/AIDS and has been actively involved in HIV and AIDS programming, providing resources, personnel, and services to the Southern Highlands Zone. The program has expanded from supporting the Mbeya Zonal Referral Hospital to becoming a hub for anti-retroviral treatment in the zone; to community support through decentralized services, with the overall objective of implementing research, clinical HIV, prevention, care, and treatment services. HJFMRI-T currently operates in four regions in the Southern Highlands zone, which are Mbeya, Rukwa, Katavi, Songwe, and Ruvuma region for Voluntary Medical Male Circumcision (VMMC) intervention. The program also supports PDF in implementing comprehensive HIV prevention care and treatment programs in 21 sites throughout the country.

Employment opportunity:

HJF Medical Research International, Inc. Tanzania (HJFMRI-T) is seeking qualified candidates to fill the position listed below.

Position: Senior Manager, Contracts and Partnership Management

Reports to: Acting Operations Director Location: Mbeya -HQ

Overview:

The Senior Manager, Contracts, and Partnership Management will manage the administration of contract and partnership activities of the HJFMRI-Tanzania per HJF/HJFMRI regulations to ensure financial accountability. S/he will oversee budget proposals and partners milestone financial expenditures, interpret contract and grants regulations and guidelines for spending, as well as ensure that standard operating procedures (SOPs) and processes within the contract processing are followed. Manage relationships between the program implementing partners  and stakeholder, identify and exploit opportunities for new partnerships, and link the aims and interest of HJFMRI, Government of Tanzania, non-governmental organizations, and communities to provide an effective program implementation. As a key member of the HJFMRI-Tanzania senior team, s/he will work closely and collaboratively with the Executivve Director, Operations Director, other Directors, adn Senior Managers to ensure a systematic, process-driven approach to partner contracts and relationships management. 

Duties and responsibilities:

• Develop and implement all strategic and administrative initiatives within the required timeframe in collaboration with the Operations Director i.e. roll-out of HJF/HJFMRI contractual/partnership guidelines or processes, departmental strategy, and goals; development of annual plans and budgets.
• Supervise the day-to-day contracts and partnership management for the HJFMRI PEPFAR program in Tanzania, including reconciliation and analysis of monthly financial statements for small and large partners, monthly reporting, and submit reports
  to HJF/HJFMRI HQ in the US.
• Maintain communication with the Executive Director and Contract Managers at HQ to report and address any contracts and partnership-related administrative or compliance issues on time; Ensures all cost transfers are prepared with appropriate
  backup documentation;
• Evaluate the capacity of partners to manage contracts including, development of work plans/remediation plans/improvement plans, identification, and implementation of necessary metrics/milestones, monitoring, and integration of new systems into site activities;
• Coordinate with program teams in the field, including with contract and finance staff to ensure that partner onsite reviews are conducted semiannually and on an annual basis to manage risks and facilitate the compliance of partner’s programs with donor and HJFMRI requirements and raise issues affecting external/internal compliance.
• Set up a monitoring agreement with each partner, with a dual emphasis on compliance and risk management for contracts, as well as a monitoring plan to measure the impact of the capacity-building programs on partner capacity and the ability to
  implement good quality programs.
• Direct and coordinate staff (oversees a team of 12 staff that work on contracts and partnership for both central and regional offices), systems and procedures related to the processing of contracts agreements; manage daily activities of the contract and grants department and develops goals and objectives for the department;
• Work with colleagues to collect and track data on the effectiveness of partnerships through identifying issues as they arise, conducting partnership surveys, assessing possible solutions, and executing those solutions. Demonstrating the impact of partnerships through reports, presentations, newsletters, and annual reviews.
• Collaborate with cross-functional teams to structure and execute partner management initiatives, lead analysis and communicate final recommendations for growing partner relationships.
• Manage the contract portfolio for both small and large partners and serve as contract point of contact, working closely with HQ and regional office program staff, to ensure smooth implementation of awards by providing guidance, regulation interpretation, and advising on any award implementation issues that are contractual.
• Facilitate internal or external audits for small and large partners by providing information and documentation as requested and designing appropriate actions following audit reviews;
• Develop, conduct, and administer in-house and external compliance and partnership training initiatives including staff training, partners training, with approval from HJFMRI-Tanzania or HJF/HJFMRI HQ in the US in areas not limited to grant writing, grant monitoring, budgeting, compliance, documentation and information management, and ethics.
• Support staff development initiatives for contracts and partnership staff; through the preparation of training modules for scheduled group training, linking individuals to training platforms, and one-on-one mentoring/technical assistance.
• Oversee implementation of partner meetings in liaison with Contracts Manager, department staff and program leads i.e. kick-off, annual planning, and budgeting, review meetings with IPs and key stakeholders.
• Review and approve partner milestone payment requests before they are executed, monitor contract progress and compliance, works closely with partners to resolve problems, and lead negotiations with large and small partners on modifications and edits of contracts;
• In collaboration with the contract managers at both HJFMRI TZ and HQ, develop updates and regularly review and maintain a variety of partner contract templates to be utilized under its prime awards by counterpart staff
• Coordinate strategic partnership-building approaches with government, donor, civil society, and other HJFMRI stakeholders (i.e. POLRAG) for the appropriate program implementation and contracts process compliance.
• Manage a capacity development program through working closely with HJF/HJFMRI HQ to ensure that partners have proper policies and procedures in place related to contractual compliance by developing, improving, and revising policies related to
  procurement, collaboration, program management, grants, and contractual compliance, to ensure integration and proper implementation;
• Review service agreements and partner contracts to ensure compliance with the terms and to identify conflicts or changes requiring resolution at contract renewal.
• Oversee preparation and submission of monthly, quarterly and annual partner financial and narrative reports for the HJFMRI/WRP-Tanzania program including monthly and annual fiscal partners records and reports and audit schedules including submitting monthly partner milestone expense reports to the HJ/HJFMRI HQ in the US;
• Ensure appropriate information is collected, records are kept, and that reports concerning contracts and partnerships are written as required
• Initiates various personnel actions including hiring, performance appraisal, promotions, transfers, and vacation schedules for the contracts and partnership team/department;
• Perform other related duties as required

Requirements:

• Postgraduate qualification and experience in a relevant field of studies that can
  bring added value to the job.
• Minimum of 15 years of experience in international development with an NGO and/
  or for-profit.
• Minimum of 8 - 10 years of experience with the administration of USG and nonUSG awards (both contracts and partnership) working knowledge and ability to
  interpret and apply USG regulation including knowledge of the Federal Acquisition
  Regulations, donor regulations, etc. USAID, Dept. of State, and other international
  development donor experience.
• A demonstrable track record of delivering outcomes that require collaborative approaches across organizations.
• Must have strong program management experience in conducting situation analysis, identification of possible partnering opportunities, evaluation of potential partners, negotiation of agreements, and work plans with various partners.
• Knowledge and experience in Federal Government Contracts, international contracts/subcontracts in Africa.
• Solid history of supervisory experience, including mentorship for both senior staff
  as well as junior staff.
• Proven effective and efficient leading and management skills in a diverse, multi-national and lingual work environment
• Ability to multi-task; ability to take responsibility for a diverse number of projects
  and to complete them promptly with limited supervision
• Tech savvy including experience

Applications Instructions

Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to Senior Manager, Human Resources, P.O. Box 6396, Mbeya, or sent through e-mail to recruitment@wrp.or.tz.

NOTE: To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. Hand-delivered applications will not be accepted. The deadline for applying is

3rd December 2021. As detailed in the job description(s) below, those who do not meet the minimum requirements will not be considered.