Join us in our efforts to end the HIV epidemic in Tanzania. Be part of the winning team to advance global health and save the lives of people living with HIV.

About HJFMRI Tanzania Program

The Walter Reed Program Tanzania (WRP-T) is a collaborative effort that supports PEPFAR funded HIV prevention and treatment activities in the Southern Highlands and within the Tanzania People’s Defense Forces (TPDF). HJF Medical Research International, Inc. Tanzania (HJFMRI-T) is a local non-profit that has supported these efforts since 2004 for the Walter Reed Army Institute of Research (WRAIR). PEPFAR activities are conducted in close collaboration with the Tanzania Ministry of Health, Community Development, Gender, Elderly and Children; and the President’s Office of the Regional Administration and Local Government (PORALG), through the Regional and Council Health Management Teams.

HJFMRI-T provides care and treatment to people affected by HIV/AIDS and has been actively involved in HIV and AIDS programming, providing resources, personnel, and services to the Southern Highlands Zone. The program has expanded from supporting the Mbeya Zonal Referral Hospital to becoming a hub for anti-retroviral treatment in the zone; to community support through decentralized services, with the overall objective of implementing research, clinical HIV, prevention, care, and treatment services. HJFMRI-T currently operates in four regions in the Southern Highlands zone, which are Mbeya, Rukwa, Katavi, Songwe, and Ruvuma region for Voluntary Medical Male Circumcision (VMMC) intervention. The program also supports PDF in implementing comprehensive HIV prevention care and treatment programs in 21 sites throughout the country.

Employment opportunity:

HJF Medical Research International, Inc. Tanzania (HJFMRI-T) is seeking qualified candidates to fill the position listed below.

Job Title: Senior Manager, Procurement
Reports to: Acting Operations Director
Location: Dar es Salaam

Position summary:

The Senior Manager, Procurement will be responsible for delivering efficient and effective procurement services across HJFMRI-Tanzania. The Senior Manager recommends and implements procurement strategies and best practices, and leads all sourcing, negotiating, contracting, and procurement activities to leverage buying power and create optimal value. The Senior Manager works closely with management at all levels throughout the organization to ensure alignment of procurement strategies and tactics necessary for the program to deliver its objectives.

Duties and Responsibilities:

• In charge of procurement activities for HJFMRI-Tanzania offices in Mbeya, Songwe, Dar, Rukwa, Katavi, and Ruvuma.
• Develop Procurement Plan and manage its execution
• Establish and maintain procurement strategies and processes to support decisions necessary to purchase goods, services, and works in congruence with organizational objectives.
• Manages the process of vendor selection, sole source determination, and quotation analysis to assure that all procurement is timely and compliant with the policies and procedures of HJFMRI-Tanzania
• Administer all procurement activities, including selecting sources of supply, review of purchase orders, and managing relationships with suppliers, and negotiating terms of contracts in collaboration with the contract and grants department.
• Responsible for departmental administrative issues such as formulation, maintenance, and revision of procurement policies, procedures, and practices as required.
• Plan, prioritize, assign, supervise, and review work of staff responsible for procurement including technical and specialized procurement of supplies, equipment, and services
• To liaise and seek approvals from HQ on matters related to procurement and ensure that clearance has been provided as required before procurement actions over $10,000.
• Technically manage the procureme+nt team including recruitment, team building, and disciplinary action where necessary and conducting appraisals.
• Embrace & pro-actively practice the company’s Core Values and adhere to the company’s Code of Conduct.
• In collaboration with the procurement and user departments, conduct performance reviews with the suppliers, measuring against required performance standards and market prices of various materials procured by HJFMRI-Tanzania
• Manages inventory of assets in collaboration with the finance and laboratory department per HJFMRI-Tanzania and HJF regulations
• Represent the department at various meetings with administration, program, vendors, professional organizations, and other groups. Develops and delivers speeches, presentations, and training as required.
• Ensure all procurement activities adhere to established organization’s policies and procedures, and where necessary ensuring that the organization complies with allgovernment procurement-related requirements
• Manage implementation, monitoring, evaluation of new initiatives, policies, and procedures;
• Ensure timely vehicle maintenance and repairs, analyzes program costs, and provide recommendations on efficient fleet utilization and replacement.
• Manage disposal of obsolete assets in compliance with HJFMRI Assets Disposal Policy;
• Perform costs benefit analysis on buying versus leasing option and advise Program Management on the best economic approach
• Establish, enhance, and facilitate professional relationships with Program Directors, vendors, and counterparts in the Government of Tanzania.
• Conduct special management reviews and/or follow-up on audit observations to assist in the improvement of office procedures and practices related to logistics.
• Responds to inquiries from a variety of internal and external sources to provide information, direction, and/or appropriate referrals.
• To carry out any other duties that may be assigned by senior management.

Qualifications:

• Bachelors in Procurement or Business Management and Master’s Degree, with multiple skills.
• CPSP or CIPS qualified
• Minimum 7 years previous experience with an international NGO preferred
• 5 years managerial experience
• High competency level in the use of Microsoft Office (Excel, PowerPoint, Word, Access)
• Proven track record of controlling and reducing external spending whilst developing a robust supplier base.
• Fully conversant with modern procurement and purchasing techniques.
• Management and coordination of Procurement activities
• Mentoring new starters, providing ‘on the job training to existing team members, and ensuring that the team are satisfactorily supported in their day to day work activities
• Ability to multi-task
• Meticulous and resourceful
• Excellent oral and written English
• Good interpersonal skills
• A good team player
• Customer service oriented
• Highly organized and a strong negotiator

Applications Instructions

Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to Senior Manager, Human Resources, P.O. Box 6396, Mbeya, or sent through e-mail to recruitment@wrp.or.tz.

NOTE: To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. Hand-delivered applications will not be accepted. The deadline for applying is

3rd December 2021. As detailed in the job description(s) below, those who do not meet the minimum requirements will not be considered.