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About this job
Location: Kurasini and Oysterbay
1. Overall Purpose
To support Alistair Logistics operations such that administrative objectives are met at the required work performance standard and in accordance with company behaviors and values.
Ensure compliance with company policies and procedures and relevant Tanzanian legislation
2. Accountabilities & Responsibility Areas
Reception
- Greets office visitors and personnel in a friendly and sincere manner
Administration
- Prepare original POD documents and send invoices/ FedEx them. Send copies to accounts.- Dispatch cheques to company suppliers.- Welcoming guests at the reception and answering the phone calls- Maintaining office filling for documents and ensuring safe custody- Ensure all due diligence for the company and all vehicles, motorcycles, trucks and trailers is updated on time.- Follow up with clearing agent to ensure timely release of imported items at the port- Maintain office equipment, stationery and consumables- Receiving company guests, arranging for their transport and accommodation.
Human Resource
- First process point for Driver application letters ensure all required docs are availed.- Arrange for drivers to go on test with current AJC drivers which involves contacting them, briefing on what is involved, ensure they have required safety gear for the trip.- Get an evaluation of the drivers on test from current AJC drivers- Profiling applicants for interviews and assisting in the interviewing process.- Processing advances, loans, warning letters, leaves and staff contracts.- Attending disciplinary meetings with Human resource consultant and ensuring required paperwork is up to date.- Maintaining Employee files by filing documents.- Processing employee contracts- Work together with accounts department in making follow-ups for collections for money owed to the company by employees.
Business Development
- Maintain and update the customer database- Maintain and update pricing database.- Prepare and propose sales quotations to management and follow up for approval.- Enhancing the customer experience- Identifying and applying for tenders/ business opportunities- Assist the finance and BD team on any purpose when needed- Any other task assigned to you
Health, Safety, Environment, and Quality
- Actively support the Alistair Group Health, Safety, Environment and Quality vision and values.
3. Formal Training/Education
Bachelor of Business Administration
4. Knowledge/Skills & Experience
Minimum 2 years experience
Ability to work effectively with different cultures.
Strong communication and administration skills.
Self-motivation, leadership and management skills
Ability to use electronic office software, word, excel, email
1. Overall Purpose
To support Alistair Logistics operations such that administrative objectives are met at the required work performance standard and in accordance with company behaviors and values.
Ensure compliance with company policies and procedures and relevant Tanzanian legislation
2. Accountabilities & Responsibility Areas
Reception
- Greets office visitors and personnel in a friendly and sincere manner
Administration
- Prepare original POD documents and send invoices/ FedEx them. Send copies to accounts.- Dispatch cheques to company suppliers.- Welcoming guests at the reception and answering the phone calls- Maintaining office filling for documents and ensuring safe custody- Ensure all due diligence for the company and all vehicles, motorcycles, trucks and trailers is updated on time.- Follow up with clearing agent to ensure timely release of imported items at the port- Maintain office equipment, stationery and consumables- Receiving company guests, arranging for their transport and accommodation.
Human Resource
- First process point for Driver application letters ensure all required docs are availed.- Arrange for drivers to go on test with current AJC drivers which involves contacting them, briefing on what is involved, ensure they have required safety gear for the trip.- Get an evaluation of the drivers on test from current AJC drivers- Profiling applicants for interviews and assisting in the interviewing process.- Processing advances, loans, warning letters, leaves and staff contracts.- Attending disciplinary meetings with Human resource consultant and ensuring required paperwork is up to date.- Maintaining Employee files by filing documents.- Processing employee contracts- Work together with accounts department in making follow-ups for collections for money owed to the company by employees.
Business Development
- Maintain and update the customer database- Maintain and update pricing database.- Prepare and propose sales quotations to management and follow up for approval.- Enhancing the customer experience- Identifying and applying for tenders/ business opportunities- Assist the finance and BD team on any purpose when needed- Any other task assigned to you
Health, Safety, Environment, and Quality
- Actively support the Alistair Group Health, Safety, Environment and Quality vision and values.
3. Formal Training/Education
Bachelor of Business Administration
4. Knowledge/Skills & Experience
Minimum 2 years experience
Ability to work effectively with different cultures.
Strong communication and administration skills.
Self-motivation, leadership and management skills
Ability to use electronic office software, word, excel, email